Financial Coordinator - Grants

Overview

POSITION SUMMARY:

Under the general direction of the Asst Vice Chancellor for Grants & Contracts Administration or designee, the Financial Coordinator is responsible for performing diversified and complex financial and administrative functions to support grants received by the Medical School.

Responsibilities

ESSENTIAL FUNCTIONS:

• Administration of departmental mailbox(s) intake and distribution for appropriate and timely resolution
• Oversight and analysis of departmental budget, ordering and spending including travel and credit card management
• Program support for limited grant submissions for the University in coordination with the Clinical Research Office
• Analyze, process and communicate grant proposal and award amendments and modifications within system to correlate to grant award terms and conditions
• Compile new award set up and modification data for use in analysis, reporting, forecasting and graphical display
• Update tracking system for sub award invoice to monitor status of invoice receipt/payment dates including creating and maintaining procedure documentation and process invoices in accordance with processes. Working collaboratively with external offices to evaluate and recommend process and policy improvements
• Generate pertinent monthly communications to departments for training requirements, expiring grants including running reports from external systems to extract data and provide as support
• Provide research and administrative support for projects; compiling data, drafting reports, assisting with special projects and studies such as updating procedure manuals or compiling statistics
• Compile, gather and prepare inactivation packages for expired grants needed to ensure accurate and compliant closeout in the official grants management systems
• Evaluate and recommend improvements to current operating procedures and policies
• Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor's degree in Business, Accounting, Finance or related field or equivalent experience
• 0-1 years related business experience
• Proficient in Microsoft Office Suite
• Excellent interpersonal, verbal and writing skills needed to present and communicate effectively with a diverse population of stakeholders.
• Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines
• Demonstrated ability to analyze and interpret financial documents such as system reports at account and summary levels