Office Manager

Our client is an industry leading manufacturing company looking for a strong Office Manager at their company HQ!This Jobot Job is hosted by: Matt TassoniAre you a fit? Easy Apply now by clicking the "Apply" buttonand sending us your resume.Salary: $65,000 - $75,000 per yearA bit about us:Our client is an industry leading manufacturing company with a global reach!Why join us?Medical DentalVision401kPTOand more!Job DetailsKey Responsibilities:1. Executive Support:o Provide administrative support to two executives, including managing their calendars, scheduling meetings, appointments, and calls.o Prepare and organize meeting agendas, notes, and presentations for executive meetings.o Prioritize and manage incoming requests, communications, and tasks for executives, ensuring effective time management.o Act as a liaison between executives and other departments or external stakeholders.2. Travel Management:o Coordinate travel arrangements, including flight bookings, hotel accommodations, car rentals, and transportation for executives and occasionally other team members.o Prepare travel itineraries and ensure all necessary travel documents are in place (e.g., visas, itineraries, accommodation confirmations).o Process and track travel expenses, maintaining accurate records for reimbursement and reporting.3. Invoicing and Financial Support:o Assist with invoice management, including ensuring proper coding, approval, and timely submission to the finance department.o Coordinate with suppliers and vendors for purchase orders, payments, and account reconciliations as needed.o Ensure the proper filing and tracking of financial documents in accordance with company policies.4. Office Operations & Supply Management:o Maintain office supplies, including stationery, equipment, and other materials needed to keep the office running smoothly.o Monitor office inventory levels and proactively reorder supplies to avoid shortages.o Oversee office equipment (e.g., printers, copiers, telephones), ensuring they are functioning properly and arranging repairs when needed.5. Event and Meeting Coordination:o Organize and coordinate internal and external meetings, including logistics such as room reservations, catering, and technology setup.o Order and coordinate catering for lunch meetings, corporate events, and office celebrations.o Manage and order lunches for staff or executives as required, ensuring dietary restrictions are considered.6. Office Environment and Facilities Management:o Ensure the office environment is clean, organized, and conducive to a productive work atmosphere.o Oversee the upkeep of office facilities, coordinating with building management or outside contractors for maintenance, cleaning, and repairs.o Address employee or guest inquiries regarding office facilities and ensure common areas are properly maintained.7. Document and File Management:o Maintain and organize office files and records, both paper and electronic, ensuring compliance with confidentiality and security policies.o Assist with drafting, formatting, and proofreading internal and external communications and documents.o Ensure that important documents and records are stored securely and accessible when needed.8. Communication and Coordination:o Serve as the primary point of contact for all office-related matters and handle general inquiries from visitors, staff, or vendors.o Manage incoming and outgoing mail, packages, and deliveries.o Coordinate office-wide communication, including announcements, newsletters, or updates from senior management.________________________________________Required Qualifications: Education: Associate’s degree or equivalent; Bachelor’s degree preferred.o Minimum 3–5 years of experience in office management or administrative support roles.o Previous experience supporting senior executives or managing multiple priorities in a fast-paced environment.o Experience in a manufacturing or corporate office setting preferred.Skills:o Strong organizational and multitasking skills with a high attention to detail.o Excellent written and verbal communication skills.o Proficiency with office software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common office tools (Slack, Zoom, etc.).o Familiarity with travel booking platforms and expense reporting software.o Ability to handle sensitive information with discretion and professionalism.o Strong problem-solving and critical-thinking abilities.o Self-motivated with the ability to work independently as well as in a team-oriented environment.Interested in hearing more? Easy Apply now by clicking the "Apply" button.