Arkansas Department of Education
Administrative Assistant 240 day
Arkansas Department of Education, Siloam Springs, Arkansas, United States, 72761
POSITION TITLE: Administrative Assistant
REPORTS TO: Principal
TERMS OF EMPLOYMENT: 240 day contract with benefits according to Siloam Springs
School Board policies
LOCATION: Allen Elementary
QUALIFICATIONS:
* High school diploma* Experience working in a professional office setting.* Strong computer skills, with proficiency in Microsoft Office (Work, Excel, and Outlook), and Google.* Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.* Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.* Self-starter; able to work independently; organized.* Effective verbal and written communication skills.* Strong telephone and interpersonal communication skills.* Experience with eSchool, eFinance, and YellowFolder is desired but not required.* Knowledge, understanding of and patience interacting with students, parents and community members.* Ability to work as a contributing and flexible team member.
ESSENTIAL JOB FUNCTIONS:
* Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district.* Maintain electronic files.* Input and generation of data/information for recordkeeping in multiple software systems.* Produce brochures, handbooks, notebooks, flyers, and meeting agendas.* Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.* Type and/or prepare correspondences and communications for families, staff, and students.* Register and manage student enrollment and withdrawals.* Accurately maintain student records in a timely manner.* Invoice coding, create purchase orders, daily reconciliation of purchase cards* Work closely with the building principal to manage accounts and spending, handle daily cash collection and reconciliation of finances.
OTHER JOB FUNCTIONS:
* Maintain confidentiality.* Attend meetings and training as directed.* Present and communicate in a professional manner.* Work additional hours or overtime as directed.* Other duties as assigned by the supervisor.
REPORTS TO: Principal
TERMS OF EMPLOYMENT: 240 day contract with benefits according to Siloam Springs
School Board policies
LOCATION: Allen Elementary
QUALIFICATIONS:
* High school diploma* Experience working in a professional office setting.* Strong computer skills, with proficiency in Microsoft Office (Work, Excel, and Outlook), and Google.* Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.* Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.* Self-starter; able to work independently; organized.* Effective verbal and written communication skills.* Strong telephone and interpersonal communication skills.* Experience with eSchool, eFinance, and YellowFolder is desired but not required.* Knowledge, understanding of and patience interacting with students, parents and community members.* Ability to work as a contributing and flexible team member.
ESSENTIAL JOB FUNCTIONS:
* Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district.* Maintain electronic files.* Input and generation of data/information for recordkeeping in multiple software systems.* Produce brochures, handbooks, notebooks, flyers, and meeting agendas.* Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.* Type and/or prepare correspondences and communications for families, staff, and students.* Register and manage student enrollment and withdrawals.* Accurately maintain student records in a timely manner.* Invoice coding, create purchase orders, daily reconciliation of purchase cards* Work closely with the building principal to manage accounts and spending, handle daily cash collection and reconciliation of finances.
OTHER JOB FUNCTIONS:
* Maintain confidentiality.* Attend meetings and training as directed.* Present and communicate in a professional manner.* Work additional hours or overtime as directed.* Other duties as assigned by the supervisor.