City of Chino, CA
Deputy Director of Human Resources/Risk Management, Full-time
City of Chino, CA, Chino, California, United States, 91708
Salary:
$12,194.00 - $16,126.00 Monthly
Location :
Chino, CA
Job Type:
Full-time
Job Number:
202400065
Department:
Human Resources/Risk Management
Opening Date:
11/05/2024
Closing Date:
12/1/2024 11:59 PM Pacific
Job Description
The City of Chino is seeking an experienced and innovative professional to join our team as the Deputy Director of Human Resources/Risk Management. The ideal candidate for this position will possess a strong background in Human Resources/Risk Management and budget administration, with a strong ability to develop and implement strategic goals and policies. They should demonstrate exceptional leadership skills, a keen understanding of legal and regulatory changes impacting human resources, and the ability to drive organizational improvements while fostering a supportive and compliant workplace culture. Must be available to work a 9/80 schedule with every other Friday off.
Definition
Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for major functions and activities of the Human Resources/Risk Management Department including preparation of the Department budget; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among department divisions and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the Director of Human Resources/Risk Management in areas of expertise; and performs related duties as assigned.
Supervision Received and Exercised
Receives administrative direction from the Director of Human Resources/Risk Management. Exercises supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
Duties/Responsibilities
Class Characteristics
This is a deputy director classification that oversees, directs, and participates in major activities and programs of the Human Resources Department. The incumbent participates in short- and long-term planning, development and administration of divisional policies, procedures, and services, and is responsible for providing professional-level support to the Director of Human Resources/Risk Management in a variety of areas. Successful performance of the work requires an extensive professional background and the ability to develop, oversee, and implement Department projects and programs in a variety of areas. Responsibilities include coordinating the activities of the Department with those of other divisions, departments, and public and private agencies, and managing and overseeing the complex and varied functions of the division. This class is distinguished from the Director of Human Resources/Risk Management in that the latter has overall management responsibility for all Human Resources/Risk Management Department services programs, functions, and activities, and for developing, implementing, and interpreting public policy.
Examples of Typical Job Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.Assists the Director in establishing and achieving department priorities, goals, and objectives; oversees the preparation of the City's budget.Manages and participates in the development and implementation of goals, objectives, policies, and priorities; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; recommends the implementation of change.Manages and participates in the development and administration of the department's budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.Selects, trains, motivates, and directs assigned personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.Monitors legal, regulatory, technology, and societal changes and court decisions that may affect the work of the department; recommends equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates and administers contracts and agreements.Prepares or directs the preparation of financial records and reports, including state-mandated accounting reports.Coordinates and participates in processes necessary to prepare the Human Resources/Risk Management budget; monitors budget requests and compiles materials in preparation for Director of Human Resources/Risk Management evaluation and related review activities.Assists with the daily administration of human resources operations; oversees the administration of employee benefits programs; conducts difficult/complex studies, makes recommendations; implements policies and procedures; handles a variety of sensitive and highly confidential matters.Conducts investigations into allegations of violation of City policy, including improper activities, harassment, and discrimination.Conducts and oversees salary and benefit surveys; performs data analysis functions and prepares oral and written recommendations regarding salary adjustments, reclassifications, reorganizations, and related matters.Assists in the administration of the risk management program, including workers' compensation, liability, and other insurance programs; reviews and analyzes liability and work-related illness and injury claims; makes recommendations regarding claims handling and actions to reduce future loss exposure; works closely with claims adjusters to develop claims management plan.Participates in the review of insurance plans and recommend coverage revisions.Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities.Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.Stays abreast of new trends and innovations in the field of human resources and risk management.Oversees the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Director of Human Resources/Risk Management.Responds to public inquiries and complaints and assists with resolutions and alternative recommendations; serves as a spokesperson for the Department at a variety of community events, meetings, and other public relations activities.Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.Performs related duties as assigned.Qualifications
Knowledge of:
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of assigned areas of responsibility.Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.Principles and practices of leadership.Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.Principles and practices of strategic plan development.Advanced principles, practices, and processes of municipal budget administration.Management of workers' compensation claims and human resources administration.Sources of information and agencies that may be utilized in conducting research and addressing human resources matters.Operations typical of a municipal human resources division.Functions, authority, and responsibilities of an elected City Council.Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.City and mandated safety rules, regulations, and protocols.Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.Ability to:
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.Develop and implement goals, objectives, practices, policies, procedures, and work standards.Provide administrative and professional leadership for assigned areas of responsibility.Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.Research, analyze, and evaluate new service delivery methods, procedures, and techniques.Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.Make decisions regarding operational and personnel functions.Analyze unusual situations and resolve them through application of management principles and practices.Develop comprehensive plans to meet future City needs/services.Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.Direct the establishment of filing, record-keeping, and tracking systems.Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor's degree from an accredited college or university in public administration, business administration, human resources management, behavioral science, or a related field.Experience:
Six (6) years of increasingly responsible relevant work experience, including three (3) years of experience in a supervisory capacity.Licenses and Certifications:
Possession of a valid California Driver's License, to be maintained throughout employment.
Special Requirements
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
Environmental Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
Full-time Management Benefits include:
PERS Retirement:
for classic PERS members(PEPRA) if entered into PERS membership on or after 01/01/13for current City of Chino employees hired before 10/16/11.City Provided Life Insurance of $100,000Health Insurance/Benefit Bank of $2,330.94 per month (up to $2,330.94 is eligible for cash out)12 Days Paid Vacation12 Full-day Holidays (120 hours total)3-1/2 Floating Holidays (35 hours total)Sick LeaveManagement Leave (60 hours) - 30 hours eligible for cash outBilingual PayLong Term Disability$250 Per Month City Contribution to Deferred Compensation PlanDeferred compensation plan available for voluntary employee contributionsTuition Advance ProgramHealth Flexible Spending (FSA) Plan available for medical and dependent care expenses
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
YesNo
02
The City of Chino's nepotism policy prohibits anyone working in the Human Resources/Risk Management Department from having relatives working in any department within the City. "Relative" refers to the spouse, child, stepchild, parent, stepparent, grandchild, brother, sister, half-brother, half-sister, aunt, uncle, niece, nephew, cousin, parent-in-law, child-in-law, brother/sister-in-law, or any other individual related by blood or marriage. Are you related to anyone currently working for the City of Chino?
YesNo
03
This position requires a minimum of six (6) years of increasingly responsible relevant work experience. Do you meet this requirement and is this experience included in the job history section of your application?
YesNo
04
This position requires a minimum of three (3) years of experience in a supervisory capacity. Do you meet this requirement and is this experience included in the job history section of your application?
YesNo
05
Briefly describe your supervisory experience in Human Resources/Risk Management.
06
Briefly describe your experience overseeing the preparation of a City budget.
07
The City of Chino uses the Tyler Munis ERP system to manage payroll and budget. Are you familiar with this system?
YesNo
08
If you answered "yes" to question #7, please briefly describe your experience with the Tyler Munis system.
Required Question
$12,194.00 - $16,126.00 Monthly
Location :
Chino, CA
Job Type:
Full-time
Job Number:
202400065
Department:
Human Resources/Risk Management
Opening Date:
11/05/2024
Closing Date:
12/1/2024 11:59 PM Pacific
Job Description
The City of Chino is seeking an experienced and innovative professional to join our team as the Deputy Director of Human Resources/Risk Management. The ideal candidate for this position will possess a strong background in Human Resources/Risk Management and budget administration, with a strong ability to develop and implement strategic goals and policies. They should demonstrate exceptional leadership skills, a keen understanding of legal and regulatory changes impacting human resources, and the ability to drive organizational improvements while fostering a supportive and compliant workplace culture. Must be available to work a 9/80 schedule with every other Friday off.
Definition
Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for major functions and activities of the Human Resources/Risk Management Department including preparation of the Department budget; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among department divisions and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the Director of Human Resources/Risk Management in areas of expertise; and performs related duties as assigned.
Supervision Received and Exercised
Receives administrative direction from the Director of Human Resources/Risk Management. Exercises supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
Duties/Responsibilities
Class Characteristics
This is a deputy director classification that oversees, directs, and participates in major activities and programs of the Human Resources Department. The incumbent participates in short- and long-term planning, development and administration of divisional policies, procedures, and services, and is responsible for providing professional-level support to the Director of Human Resources/Risk Management in a variety of areas. Successful performance of the work requires an extensive professional background and the ability to develop, oversee, and implement Department projects and programs in a variety of areas. Responsibilities include coordinating the activities of the Department with those of other divisions, departments, and public and private agencies, and managing and overseeing the complex and varied functions of the division. This class is distinguished from the Director of Human Resources/Risk Management in that the latter has overall management responsibility for all Human Resources/Risk Management Department services programs, functions, and activities, and for developing, implementing, and interpreting public policy.
Examples of Typical Job Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.Assists the Director in establishing and achieving department priorities, goals, and objectives; oversees the preparation of the City's budget.Manages and participates in the development and implementation of goals, objectives, policies, and priorities; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; recommends the implementation of change.Manages and participates in the development and administration of the department's budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.Selects, trains, motivates, and directs assigned personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.Monitors legal, regulatory, technology, and societal changes and court decisions that may affect the work of the department; recommends equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates and administers contracts and agreements.Prepares or directs the preparation of financial records and reports, including state-mandated accounting reports.Coordinates and participates in processes necessary to prepare the Human Resources/Risk Management budget; monitors budget requests and compiles materials in preparation for Director of Human Resources/Risk Management evaluation and related review activities.Assists with the daily administration of human resources operations; oversees the administration of employee benefits programs; conducts difficult/complex studies, makes recommendations; implements policies and procedures; handles a variety of sensitive and highly confidential matters.Conducts investigations into allegations of violation of City policy, including improper activities, harassment, and discrimination.Conducts and oversees salary and benefit surveys; performs data analysis functions and prepares oral and written recommendations regarding salary adjustments, reclassifications, reorganizations, and related matters.Assists in the administration of the risk management program, including workers' compensation, liability, and other insurance programs; reviews and analyzes liability and work-related illness and injury claims; makes recommendations regarding claims handling and actions to reduce future loss exposure; works closely with claims adjusters to develop claims management plan.Participates in the review of insurance plans and recommend coverage revisions.Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities.Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.Stays abreast of new trends and innovations in the field of human resources and risk management.Oversees the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Director of Human Resources/Risk Management.Responds to public inquiries and complaints and assists with resolutions and alternative recommendations; serves as a spokesperson for the Department at a variety of community events, meetings, and other public relations activities.Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.Performs related duties as assigned.Qualifications
Knowledge of:
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of assigned areas of responsibility.Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.Principles and practices of leadership.Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.Principles and practices of strategic plan development.Advanced principles, practices, and processes of municipal budget administration.Management of workers' compensation claims and human resources administration.Sources of information and agencies that may be utilized in conducting research and addressing human resources matters.Operations typical of a municipal human resources division.Functions, authority, and responsibilities of an elected City Council.Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.City and mandated safety rules, regulations, and protocols.Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.Ability to:
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.Develop and implement goals, objectives, practices, policies, procedures, and work standards.Provide administrative and professional leadership for assigned areas of responsibility.Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.Research, analyze, and evaluate new service delivery methods, procedures, and techniques.Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.Make decisions regarding operational and personnel functions.Analyze unusual situations and resolve them through application of management principles and practices.Develop comprehensive plans to meet future City needs/services.Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.Direct the establishment of filing, record-keeping, and tracking systems.Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor's degree from an accredited college or university in public administration, business administration, human resources management, behavioral science, or a related field.Experience:
Six (6) years of increasingly responsible relevant work experience, including three (3) years of experience in a supervisory capacity.Licenses and Certifications:
Possession of a valid California Driver's License, to be maintained throughout employment.
Special Requirements
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
Environmental Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
Full-time Management Benefits include:
PERS Retirement:
for classic PERS members(PEPRA) if entered into PERS membership on or after 01/01/13for current City of Chino employees hired before 10/16/11.City Provided Life Insurance of $100,000Health Insurance/Benefit Bank of $2,330.94 per month (up to $2,330.94 is eligible for cash out)12 Days Paid Vacation12 Full-day Holidays (120 hours total)3-1/2 Floating Holidays (35 hours total)Sick LeaveManagement Leave (60 hours) - 30 hours eligible for cash outBilingual PayLong Term Disability$250 Per Month City Contribution to Deferred Compensation PlanDeferred compensation plan available for voluntary employee contributionsTuition Advance ProgramHealth Flexible Spending (FSA) Plan available for medical and dependent care expenses
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
YesNo
02
The City of Chino's nepotism policy prohibits anyone working in the Human Resources/Risk Management Department from having relatives working in any department within the City. "Relative" refers to the spouse, child, stepchild, parent, stepparent, grandchild, brother, sister, half-brother, half-sister, aunt, uncle, niece, nephew, cousin, parent-in-law, child-in-law, brother/sister-in-law, or any other individual related by blood or marriage. Are you related to anyone currently working for the City of Chino?
YesNo
03
This position requires a minimum of six (6) years of increasingly responsible relevant work experience. Do you meet this requirement and is this experience included in the job history section of your application?
YesNo
04
This position requires a minimum of three (3) years of experience in a supervisory capacity. Do you meet this requirement and is this experience included in the job history section of your application?
YesNo
05
Briefly describe your supervisory experience in Human Resources/Risk Management.
06
Briefly describe your experience overseeing the preparation of a City budget.
07
The City of Chino uses the Tyler Munis ERP system to manage payroll and budget. Are you familiar with this system?
YesNo
08
If you answered "yes" to question #7, please briefly describe your experience with the Tyler Munis system.
Required Question