University of Vermont
Administrative Assistant
University of Vermont, Burlington, Vermont, us, 05405
Position Details
Advertising/Posting Title Administrative Assistant
Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.
Posting Summary
Serves as administrative assistant to the department Chair, as well as provide support for the department faculty and faculty recruitments, facilitate schedule of courses, coordinate course and curriculum changes, create and manage the department website, social media, listservs and Teams site. Handle advisor assignments and change of major/minor for undergraduate students. Assist in undergraduate and graduate student recruitment activities. Organize event planning, including annual first year and graduate welcome, department retreats, department award ceremony and other department-related events. Coordinates maintenance requests and keeps office stocked with supplies. Assists with special projects as needed. Social media experience is helpful.The ability to prioritize and multi-task is essential.
Minimum Qualifications (or equivalent combination of education and experience)
Associates Degree with one to three years administrative experience to include customer service required. Working knowledge of applicable office software applications (Word and Excel) and internet resources required. Ability to work independently and take initiative.
Desirable Qualifications
Anticipated Pay Range $23.00/hour - $25.00/hour
Other Information
Special Conditions Bargaining unit position, External candidates must complete a 4-month probationary period, A probationary period may be required for current UVM employees, This position is ineligible for telework due to the essential functions, Background Check required for this position
FLSA Non-Exempt
Union Position Yes, UVMSU ($20 minimum hourly rate)
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Open Date 11/22/2024
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled No
Position Information
Position Title Office/Prgm Support Generalist
Posting Number S5399PO
Department Nutrition & Food Sciences/51080
Position Number 004299
Employee FTE 1.00
Employee Term 12
Supplemental Questions
Required fields are indicated with an asterisk (*).
Please specify here where applicable. Enter "NA" if not applicable.
(Open Ended Question)
How did you hear about this employment opportunity?
American Alliance of Museums
American Association for Affirmative Action
BostonWorks
Burlington Free Press
CareerBuilder
Chronicle of Higher Education
Community Organization (Please specify below)
Consortium of Higher Ed LGBT Resource Professionals
Craig's List
CUPA
Department of Labor
Diverse Issues in Higher Education
DiversityDB
Diversity, Inc.
Facebook
Glassdoor
HBCU
HERC
HigherEdJobs
Hispanic Outlook
Indeed
Inside Higher Ed
Job Central
Job Fair
JobsinVT
LatPro
LinkedIn
Listserv (Please specify below)
Monster
NAFSA: Association of International Educators
NACUBO
NCAA Job Market
NEACAC
PoliceOne
Rutland Herald
Seven Days
SHRM
St. Albans Messenger
Trade Show/Conference (Please specify below)
Twitter
UVM Catamount Job Link
UVM Employee (Please specify below)
UVM Employment Web Site
Vermont JobLink
VermontJobs.com
Vermont Library Association
Women in Higher Education
Workplace Diversity
Zip Recruiter
Other (Please specify below)
Documents Needed to Apply
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Advertising/Posting Title Administrative Assistant
Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.
Posting Summary
Serves as administrative assistant to the department Chair, as well as provide support for the department faculty and faculty recruitments, facilitate schedule of courses, coordinate course and curriculum changes, create and manage the department website, social media, listservs and Teams site. Handle advisor assignments and change of major/minor for undergraduate students. Assist in undergraduate and graduate student recruitment activities. Organize event planning, including annual first year and graduate welcome, department retreats, department award ceremony and other department-related events. Coordinates maintenance requests and keeps office stocked with supplies. Assists with special projects as needed. Social media experience is helpful.The ability to prioritize and multi-task is essential.
Minimum Qualifications (or equivalent combination of education and experience)
Associates Degree with one to three years administrative experience to include customer service required. Working knowledge of applicable office software applications (Word and Excel) and internet resources required. Ability to work independently and take initiative.
Desirable Qualifications
Anticipated Pay Range $23.00/hour - $25.00/hour
Other Information
Special Conditions Bargaining unit position, External candidates must complete a 4-month probationary period, A probationary period may be required for current UVM employees, This position is ineligible for telework due to the essential functions, Background Check required for this position
FLSA Non-Exempt
Union Position Yes, UVMSU ($20 minimum hourly rate)
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Open Date 11/22/2024
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled No
Position Information
Position Title Office/Prgm Support Generalist
Posting Number S5399PO
Department Nutrition & Food Sciences/51080
Position Number 004299
Employee FTE 1.00
Employee Term 12
Supplemental Questions
Required fields are indicated with an asterisk (*).
Please specify here where applicable. Enter "NA" if not applicable.
(Open Ended Question)
How did you hear about this employment opportunity?
American Alliance of Museums
American Association for Affirmative Action
BostonWorks
Burlington Free Press
CareerBuilder
Chronicle of Higher Education
Community Organization (Please specify below)
Consortium of Higher Ed LGBT Resource Professionals
Craig's List
CUPA
Department of Labor
Diverse Issues in Higher Education
DiversityDB
Diversity, Inc.
Glassdoor
HBCU
HERC
HigherEdJobs
Hispanic Outlook
Indeed
Inside Higher Ed
Job Central
Job Fair
JobsinVT
LatPro
Listserv (Please specify below)
Monster
NAFSA: Association of International Educators
NACUBO
NCAA Job Market
NEACAC
PoliceOne
Rutland Herald
Seven Days
SHRM
St. Albans Messenger
Trade Show/Conference (Please specify below)
UVM Catamount Job Link
UVM Employee (Please specify below)
UVM Employment Web Site
Vermont JobLink
VermontJobs.com
Vermont Library Association
Women in Higher Education
Workplace Diversity
Zip Recruiter
Other (Please specify below)
Documents Needed to Apply
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents