Danville City School District
Administrative Assistant-Information Technology
Danville City School District, Danville, Virginia, United States, 24540
GENERAL DEFINITION OF WORK
Under the supervision of the Director of Information Technology, the Administrative Assistant performs complex clerical, routine technical, and administrative duties.
ESSENTIAL FUNCTIONSPlans, initiates, and organizes administrative office activitiesServes as administrative assistant to assigned administrator and oversees activities in assigned administrative sectionAppropriately handles supervisor's telephone calls and mail, personally responding to those that can be handled at the assistant level and forwarding the remaining calls or mail to assigned administrator with Pertinent background materialReviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for assigned administrator's signatureResolves conflicts associated with the operation of the administrative officeUses computer software and related equipment to generate and produce confidential and general correspondence and other documentsAttends meetings and conferences, taking official minutesResearches and develops material for use in official engagementsMaintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or actionMaintains assigned administrator's calendarTabulates and prepares reports of statistical dataCoordinates meetings and conferences, scheduling time and place, and notifying attendeesMakes travel arrangementsPerforms financial and accounting tasksPerforms other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
General knowledge of bookkeeping terminology and methods; general knowledge of routine accounting principles; ability to maintain financial records and prepare reports and statements; comprehensive knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of departmental functions, organization and policies; comprehensive knowledge of business English and spelling; ability to establish harmonious working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to lay out and type complex forms and tables; ability to make difficult arithmetic calculations; ability to type at a reasonable rate of speed; ability to deal effectively with other employees and the general public.
EDUCATION AND EXPERIENCE
Any combination of education and experience equivalent to graduation from high school supplemented by business school or accounting courses and some experience in general account keeping. Associate's degree or higher preferred.
Under the supervision of the Director of Information Technology, the Administrative Assistant performs complex clerical, routine technical, and administrative duties.
ESSENTIAL FUNCTIONSPlans, initiates, and organizes administrative office activitiesServes as administrative assistant to assigned administrator and oversees activities in assigned administrative sectionAppropriately handles supervisor's telephone calls and mail, personally responding to those that can be handled at the assistant level and forwarding the remaining calls or mail to assigned administrator with Pertinent background materialReviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for assigned administrator's signatureResolves conflicts associated with the operation of the administrative officeUses computer software and related equipment to generate and produce confidential and general correspondence and other documentsAttends meetings and conferences, taking official minutesResearches and develops material for use in official engagementsMaintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or actionMaintains assigned administrator's calendarTabulates and prepares reports of statistical dataCoordinates meetings and conferences, scheduling time and place, and notifying attendeesMakes travel arrangementsPerforms financial and accounting tasksPerforms other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
General knowledge of bookkeeping terminology and methods; general knowledge of routine accounting principles; ability to maintain financial records and prepare reports and statements; comprehensive knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of departmental functions, organization and policies; comprehensive knowledge of business English and spelling; ability to establish harmonious working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to lay out and type complex forms and tables; ability to make difficult arithmetic calculations; ability to type at a reasonable rate of speed; ability to deal effectively with other employees and the general public.
EDUCATION AND EXPERIENCE
Any combination of education and experience equivalent to graduation from high school supplemented by business school or accounting courses and some experience in general account keeping. Associate's degree or higher preferred.