Dominican University
Operations Coordinator
Dominican University, Chicago, Illinois, United States, 60290
Position Title:
Operations Coordinator
Department:
Chicago Campus
Reports To:
CEO, Chicago Campus
Location:
Chicago Campus (Chicago, IL)
Position Summary:
The Operations Coordinator for the Chicago Campus CEO is a pivotal, hands-on role designed for a proactive, detail-oriented professional who thrives in dynamic environments. This position is the backbone of the campus's day-to-day operations, directly supporting the CEO in achieving strategic goals while ensuring a well-coordinated, efficient, and seamless operational experience on the ground. If you're driven by making an impact, enjoy balancing multiple priorities, and excel at creating order in a fast-paced setting, this role is for you! This role offers an exciting opportunity to work at the heart of the Chicago Campus, ensuring operations run smoothly and effectively. If you are passionate about driving organizational success and are ready to be the on-the-ground force behind the CEO's vision, we encourage you to apply!
Duties and Responsibilities:
OperationsServe as the primary coordinator for departmental budgeting, planning, process improvements, and special projects as assigned.Manage day-to-day campus operations, including payment processing, travel requests, correspondence, compliance documentation, and office supply needs.Supervise and guide the Chicago Campus student operations team, including onboarding and training new student workers.Provide direct, hands-on support to the CEO to maintain an efficient and organized office environment.Coordinate logistics for campus projects, ensuring timelines are met and supporting retreats, meetings, and other divisional activities.Maintain and oversee project documentation, ensuring materials are current, securely stored, and easily accessible.Act as the primary liaison with project team members to clarify project requirements, scope, and objectives.Events
Oversee all event inquiries and manage scheduling through the ASTRA database system.Manage the logistics of the Chicago Campus "City as Campus" transportation program.Facilitate daily campus schedules for classes, meetings, workshops, and events, ensuring seamless execution.Required Qualifications:
Bachelor's degree in Business Administration, Project Management, Organizational leadership, or a related field.Alternatively, substantial relevant experience in operations, event management, or administrative coordination (5-7 years) may be considered in lieu of a degree.Proven experience in operations management or a similar role.Experience working directly with high-level executives.Knowledge of standard project management software tools.Knowledge, Skills, and Abilities:
Proven expertise in project management and coordination.Strong organizational and communication skills, with the ability to manage competing priorities.Exceptional attention to detail and ability to multitask effectively.Proficiency in budget management and logistical planning.Strong problem-solving abilities with a creative and solution-oriented mindset.Application Process:
Priority will be given to applications received
by December 16, 2024 . Candidates are encouraged to submit their materials promptly to be considered in the initial review. Applications received after this date may be considered on a rolling basis until the position is filled.
Physical Demands:
Ability to spend long durations of the workday sitting at a desk and working on a computerMust be able to lift up to 15 pounds at timesSalary and FLSA Status
FLSA Status: Exempt, full-timeSALARY: $55,000 - $65,000Benefits
Comprehensive health, dental, and vision insuranceRetirement plan with employer matching contributionsProfessional development opportunitiesTuition remission for employees and their dependentsFlexible spending accounts (FSA)Generous paid time off (PTO)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
About Dominican University
Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master's, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families' level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.
Expectations for all Dominican Employees:
To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups.
Institutional Statement
Dominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Equal Employment Opportunity Statement
Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, protected veterans, and candidates from diverse backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.
Operations Coordinator
Department:
Chicago Campus
Reports To:
CEO, Chicago Campus
Location:
Chicago Campus (Chicago, IL)
Position Summary:
The Operations Coordinator for the Chicago Campus CEO is a pivotal, hands-on role designed for a proactive, detail-oriented professional who thrives in dynamic environments. This position is the backbone of the campus's day-to-day operations, directly supporting the CEO in achieving strategic goals while ensuring a well-coordinated, efficient, and seamless operational experience on the ground. If you're driven by making an impact, enjoy balancing multiple priorities, and excel at creating order in a fast-paced setting, this role is for you! This role offers an exciting opportunity to work at the heart of the Chicago Campus, ensuring operations run smoothly and effectively. If you are passionate about driving organizational success and are ready to be the on-the-ground force behind the CEO's vision, we encourage you to apply!
Duties and Responsibilities:
OperationsServe as the primary coordinator for departmental budgeting, planning, process improvements, and special projects as assigned.Manage day-to-day campus operations, including payment processing, travel requests, correspondence, compliance documentation, and office supply needs.Supervise and guide the Chicago Campus student operations team, including onboarding and training new student workers.Provide direct, hands-on support to the CEO to maintain an efficient and organized office environment.Coordinate logistics for campus projects, ensuring timelines are met and supporting retreats, meetings, and other divisional activities.Maintain and oversee project documentation, ensuring materials are current, securely stored, and easily accessible.Act as the primary liaison with project team members to clarify project requirements, scope, and objectives.Events
Oversee all event inquiries and manage scheduling through the ASTRA database system.Manage the logistics of the Chicago Campus "City as Campus" transportation program.Facilitate daily campus schedules for classes, meetings, workshops, and events, ensuring seamless execution.Required Qualifications:
Bachelor's degree in Business Administration, Project Management, Organizational leadership, or a related field.Alternatively, substantial relevant experience in operations, event management, or administrative coordination (5-7 years) may be considered in lieu of a degree.Proven experience in operations management or a similar role.Experience working directly with high-level executives.Knowledge of standard project management software tools.Knowledge, Skills, and Abilities:
Proven expertise in project management and coordination.Strong organizational and communication skills, with the ability to manage competing priorities.Exceptional attention to detail and ability to multitask effectively.Proficiency in budget management and logistical planning.Strong problem-solving abilities with a creative and solution-oriented mindset.Application Process:
Priority will be given to applications received
by December 16, 2024 . Candidates are encouraged to submit their materials promptly to be considered in the initial review. Applications received after this date may be considered on a rolling basis until the position is filled.
Physical Demands:
Ability to spend long durations of the workday sitting at a desk and working on a computerMust be able to lift up to 15 pounds at timesSalary and FLSA Status
FLSA Status: Exempt, full-timeSALARY: $55,000 - $65,000Benefits
Comprehensive health, dental, and vision insuranceRetirement plan with employer matching contributionsProfessional development opportunitiesTuition remission for employees and their dependentsFlexible spending accounts (FSA)Generous paid time off (PTO)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
About Dominican University
Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master's, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families' level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.
Expectations for all Dominican Employees:
To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups.
Institutional Statement
Dominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Equal Employment Opportunity Statement
Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, protected veterans, and candidates from diverse backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.