The Goddard School
Executive Assistant to the Chief Development Officer & VP of Franchise Sales
The Goddard School, King of Prussia, Pennsylvania, United States,
Executive Assistant to the Chief Development Officer & VP of Franchise Sales
Job Category:
Administrative SupportRequisition Number:
EXECU001285Closed: August 8, 2024Full-TimeLocations
King of Prussia1016 W 9th AveKing Of Prussia, PA 19406, USACome join our Goddard Systems, LLC (GSL) corporate team! We are a great place to work and offer many employee-friendly perks and benefits. GSL is the manager of the Goddard School franchise system that supports over 600 schools which delivers a high-quality, play-based learning program to families all over the United States. Our successful franchise business model supports franchisees through partnerships with teams of seasoned professionals who draw over 30 years of business, marketing, IT, franchise, finance, and education experience.Position SummaryThe Executive Admin (EA) will provide direct support to the Chief Development Officer and VP of Franchise Sales, as well as assisting the Franchise Development departments. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CDO and VP for administrative tasks. The EA possesses a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). The successful Executive Admin will demonstrate effective communication skills, both verbally and written, and show the ability to complete complex tasks and projects quickly and react with appropriate urgency to situations that require quick turnaround.ResponsibilitiesOperate as the point of contact between the CDO, VP, and internal/external stakeholders (i.e. employees, franchisees, etc.)Assist in preparation and distribution of board review materialsTrack and document Preliminary Agreements, Financial Pre-Approvals and Site Registrations for Real Estate.Track and document all relevant information related to contacts, leads, and ANO’sRoutinely approve administrative requests (i.e. purchase orders, invoices)Handle confidential and time-sensitive informationManage multiple calendars (scheduling, rescheduling, and proactive management of daily schedule)Support clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes, etc.)Assist with preparing documents and PowerPoints for executive level meetings, including board meetingsCreate and run reports from CRM system and create ad-hoc reportsSupport daily email by reviewing, filtering, and prioritizingPrepare meeting agendas, presentation materials, minutes, and follow-up on action itemsTimely preparation of expense reportsMaintain efficient documentation and filing system for various education systemsRecognize when project support is neededBe available afterhours to support afterhours meetings and handling urgent issuesAt least 7 years of experience in executive (C-Suite) administrative support, requiredAbility to prioritize, manage multiple tasks and maintain high level attention to detail, requiredProficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur, CRM systems requiredHighly DesiredEducation or education services background, preferredStrong verbal and written communication skillsAbility to work with highly sensitive and confidential informationFlexible; able to work in fast-paced environmentThere will be periodic requirements to travel for in-person events, at the discretion of your manager or the requirement of the company.
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Job Category:
Administrative SupportRequisition Number:
EXECU001285Closed: August 8, 2024Full-TimeLocations
King of Prussia1016 W 9th AveKing Of Prussia, PA 19406, USACome join our Goddard Systems, LLC (GSL) corporate team! We are a great place to work and offer many employee-friendly perks and benefits. GSL is the manager of the Goddard School franchise system that supports over 600 schools which delivers a high-quality, play-based learning program to families all over the United States. Our successful franchise business model supports franchisees through partnerships with teams of seasoned professionals who draw over 30 years of business, marketing, IT, franchise, finance, and education experience.Position SummaryThe Executive Admin (EA) will provide direct support to the Chief Development Officer and VP of Franchise Sales, as well as assisting the Franchise Development departments. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CDO and VP for administrative tasks. The EA possesses a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). The successful Executive Admin will demonstrate effective communication skills, both verbally and written, and show the ability to complete complex tasks and projects quickly and react with appropriate urgency to situations that require quick turnaround.ResponsibilitiesOperate as the point of contact between the CDO, VP, and internal/external stakeholders (i.e. employees, franchisees, etc.)Assist in preparation and distribution of board review materialsTrack and document Preliminary Agreements, Financial Pre-Approvals and Site Registrations for Real Estate.Track and document all relevant information related to contacts, leads, and ANO’sRoutinely approve administrative requests (i.e. purchase orders, invoices)Handle confidential and time-sensitive informationManage multiple calendars (scheduling, rescheduling, and proactive management of daily schedule)Support clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes, etc.)Assist with preparing documents and PowerPoints for executive level meetings, including board meetingsCreate and run reports from CRM system and create ad-hoc reportsSupport daily email by reviewing, filtering, and prioritizingPrepare meeting agendas, presentation materials, minutes, and follow-up on action itemsTimely preparation of expense reportsMaintain efficient documentation and filing system for various education systemsRecognize when project support is neededBe available afterhours to support afterhours meetings and handling urgent issuesAt least 7 years of experience in executive (C-Suite) administrative support, requiredAbility to prioritize, manage multiple tasks and maintain high level attention to detail, requiredProficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur, CRM systems requiredHighly DesiredEducation or education services background, preferredStrong verbal and written communication skillsAbility to work with highly sensitive and confidential informationFlexible; able to work in fast-paced environmentThere will be periodic requirements to travel for in-person events, at the discretion of your manager or the requirement of the company.
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