Over Zero
Administrative Assistant/Associate
Over Zero, Phoenix, Arizona, United States, 85003
Position Description
Over Zero, a project of Hopewell FundPosition Title: Administrative Assistant/AssociateLocation: Remote anywhere within ArizonaReports to: Arizona State DirectorHours per week (average): 20Overtime Status: Non-exemptTerm: Through 12/31/2025, with possibility of extensionPosition SummaryThe Administrative Assistant/Associate's role is to provide administrative and operational support to help advance the project towards its strategic goals. Working alongside the Arizona State Director, this position plays a vital role in team resource management, meeting planning, as well as the execution of high-level convenings. Note: This position is currently structured as a 50% time position.Responsibilities and TasksThe Administrative Assistant/Associate will work closely with the Arizona State Director and full Resilience States Project team on:Relationship management:
Assist the AZ State Director, Associate Director of Programs, Programs Associate,
in developing and maintaining relationships with network participants and in-state partners. This includes:Working with the AZ Director and
Programs Associate on maintaining partner communication including invitations and updates, newsletter, etcAssist with communication support, event logistics and planning for FOOZ (Friends of Over Zero)Coordinating meetings and schedulingTracking and documenting incoming requests from network membersOrganizing and updating notes, calendars, and other trackers to keep track of touchpoints with network members
Program support:
In partnership with the wider Over Zero team, help coordinate rapid response efforts in Arizona that reduce the impact of political violence. This includes:
Compiling and disseminating rapid response resourcesTracking rapid response requests and support providedProviding coordination support
for
necessary Over Zero staff
Assist Arizona State Director with moving forward
catalyst projects initiated by program participants, including any identified logistical and programmatic needs (including assistance with contracts and payments and compliance).Work with Program Associate to ensure in-person programming components are accounted for and completed (including surveys, contracts, catering orders, travel, etc).Work with Arizona State Director to develop, maintain, and adjust work plans and timelines toward network goalsManage impact tracking for state-level and local activities.
All employees of Hopewell Fund are required to complete timesheets.Education, Experience, Knowledge, Skills and AbilityWe are looking for someone with:At least 2+ years of administrative experienceExperience working in operations, project management, event planning, and/or hospitalityAn interest in making a difference in the world through investing in local leadership and building local resilience to political and identity-based violenceA client service orientation and team player attitudeKeen attention to detail and strong time management skillsHigh School diploma or equivalentAbility to travel throughout the state of Arizona as needed and nationally on occasionMust have access to stable internet to complete job dutiesProficiency in Spanish desirable (but not required)How to ApplyComplete your application directly on our careers page: https://overzero.applytojob.com/apply/Applications will be reviewed on a rolling basis, applications submitted prior to Friday, November 1st will be given priority.Please submit your résumé as a PDF using the upload functions integrated with the online application.In lieu of a cover letter, please respond to the questionnaire presented in the application with approximately a 2-3 sentence response. The questions are as follows:What is your approach to project management?Why are you interested and well suited to contribute to Over Zero’s mission and to this role in Arizona particularly?What previous professional or volunteer experience do you feel is most relevant to this position?What about Over Zero's values is most appealing to you?We will be in contact with you if we are to proceed with your application. The announcement will remain posted until the position is filled.Compensation and BenefitsSalary range: The starting salary range for this position is $28,000-$30,000 (at 20 hours per week) per year, commensurate with the candidate’s relevant experience, capabilities, and skills, and in alignment with internal equity.Benefits: Comprehensive benefits package that includes:100% employer-paid health, dental, and vision insurance.3% automatic contribution and a 3% employer match on 401(k) contributions.Flexible spending account options for health, dependent care, and transit.Mobile phone and technology benefits.80 hours of vacation time, 40 hours of health leave, up to 1 days of casual leave, and 10 hours of volunteer leave annually.13 paid holidays throughout the year.Eligibility for 12 weeks, pro-rated by FTE, of paid family and medical leave after 90 days of employment.Commitment to professional development and growth.About Over ZeroOver Zero, a project of the Hopewell Fund, was founded to reduce, prevent, and create long-term societal resilience to political and identity-based violence and other forms of group-targeted harm. We focus on the role of communication in either fueling or counteracting this type of violence and we equip leaders from diverse sectors with tools for violence prevention and response. We collaborate with a wide range of academics, researchers, and practitioners globally. We are deeply committed to our organizational culture, which includes values of co-creation, discovery, do no harm, impact, and wholeness.Hiring StatementOver Zero is a project of Hopewell Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Hopewell is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Hopewell’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.E-VerifyHopewell participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.
Over Zero, a project of Hopewell FundPosition Title: Administrative Assistant/AssociateLocation: Remote anywhere within ArizonaReports to: Arizona State DirectorHours per week (average): 20Overtime Status: Non-exemptTerm: Through 12/31/2025, with possibility of extensionPosition SummaryThe Administrative Assistant/Associate's role is to provide administrative and operational support to help advance the project towards its strategic goals. Working alongside the Arizona State Director, this position plays a vital role in team resource management, meeting planning, as well as the execution of high-level convenings. Note: This position is currently structured as a 50% time position.Responsibilities and TasksThe Administrative Assistant/Associate will work closely with the Arizona State Director and full Resilience States Project team on:Relationship management:
Assist the AZ State Director, Associate Director of Programs, Programs Associate,
in developing and maintaining relationships with network participants and in-state partners. This includes:Working with the AZ Director and
Programs Associate on maintaining partner communication including invitations and updates, newsletter, etcAssist with communication support, event logistics and planning for FOOZ (Friends of Over Zero)Coordinating meetings and schedulingTracking and documenting incoming requests from network membersOrganizing and updating notes, calendars, and other trackers to keep track of touchpoints with network members
Program support:
In partnership with the wider Over Zero team, help coordinate rapid response efforts in Arizona that reduce the impact of political violence. This includes:
Compiling and disseminating rapid response resourcesTracking rapid response requests and support providedProviding coordination support
for
necessary Over Zero staff
Assist Arizona State Director with moving forward
catalyst projects initiated by program participants, including any identified logistical and programmatic needs (including assistance with contracts and payments and compliance).Work with Program Associate to ensure in-person programming components are accounted for and completed (including surveys, contracts, catering orders, travel, etc).Work with Arizona State Director to develop, maintain, and adjust work plans and timelines toward network goalsManage impact tracking for state-level and local activities.
All employees of Hopewell Fund are required to complete timesheets.Education, Experience, Knowledge, Skills and AbilityWe are looking for someone with:At least 2+ years of administrative experienceExperience working in operations, project management, event planning, and/or hospitalityAn interest in making a difference in the world through investing in local leadership and building local resilience to political and identity-based violenceA client service orientation and team player attitudeKeen attention to detail and strong time management skillsHigh School diploma or equivalentAbility to travel throughout the state of Arizona as needed and nationally on occasionMust have access to stable internet to complete job dutiesProficiency in Spanish desirable (but not required)How to ApplyComplete your application directly on our careers page: https://overzero.applytojob.com/apply/Applications will be reviewed on a rolling basis, applications submitted prior to Friday, November 1st will be given priority.Please submit your résumé as a PDF using the upload functions integrated with the online application.In lieu of a cover letter, please respond to the questionnaire presented in the application with approximately a 2-3 sentence response. The questions are as follows:What is your approach to project management?Why are you interested and well suited to contribute to Over Zero’s mission and to this role in Arizona particularly?What previous professional or volunteer experience do you feel is most relevant to this position?What about Over Zero's values is most appealing to you?We will be in contact with you if we are to proceed with your application. The announcement will remain posted until the position is filled.Compensation and BenefitsSalary range: The starting salary range for this position is $28,000-$30,000 (at 20 hours per week) per year, commensurate with the candidate’s relevant experience, capabilities, and skills, and in alignment with internal equity.Benefits: Comprehensive benefits package that includes:100% employer-paid health, dental, and vision insurance.3% automatic contribution and a 3% employer match on 401(k) contributions.Flexible spending account options for health, dependent care, and transit.Mobile phone and technology benefits.80 hours of vacation time, 40 hours of health leave, up to 1 days of casual leave, and 10 hours of volunteer leave annually.13 paid holidays throughout the year.Eligibility for 12 weeks, pro-rated by FTE, of paid family and medical leave after 90 days of employment.Commitment to professional development and growth.About Over ZeroOver Zero, a project of the Hopewell Fund, was founded to reduce, prevent, and create long-term societal resilience to political and identity-based violence and other forms of group-targeted harm. We focus on the role of communication in either fueling or counteracting this type of violence and we equip leaders from diverse sectors with tools for violence prevention and response. We collaborate with a wide range of academics, researchers, and practitioners globally. We are deeply committed to our organizational culture, which includes values of co-creation, discovery, do no harm, impact, and wholeness.Hiring StatementOver Zero is a project of Hopewell Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Hopewell is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Hopewell’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.E-VerifyHopewell participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.