Gilead Sciences, Inc.
Technical Development Operations and Logistics Coordinator
Gilead Sciences, Inc., Foster City, California, United States, 94420
Technical Development Operations and Logistics Coordinator
Location: United States - California - Foster CityTime Type: Full timePosted on: Vor 3 TagenJob Requisition ID: R0043403Job DescriptionTechnical Development Operations and Logistics CoordinatorThis role ensures Technical Development operational and logistics activities run smoothly and efficiently, in collaboration with leaders and administrative colleagues across the organization. The incumbent will manage onboarding of new vendors, maintain current vendor agreements, create, track, invoice, and reconcile purchase orders, and ensure timely processing of payments. Responsibilities also include streamlining day-to-day operational processes, problem solving, troubleshooting, data analysis and reporting, and cost control.Key Responsibilities:Correspond directly with vendors/suppliers and manage supplier set-up, routing to legal/intellectual properties, review and approval process, and upload to internal systems.Process work and purchase orders with external vendors using internal systems, ensuring timely processing of documents and payments.Proactively track the progress of purchase orders and apply problem solving skills as necessary.Liaise with vendors and suppliers to negotiate contracts and secure timely deliveries.Maintain positive relationships with partners to ensure smooth operations.Handle general customer service inquiries and route questions to appropriate resources.Work with vendors to ensure product order issues are addressed.Maintain records and generate reports through the customer service database.May provide training or guidance to staff.Research and resolve customer claims, when applicable.Serve as Subject Matter Expert in processing work orders and support staff, as needed.Prioritize workload involving multiple projects/timelines.Manage contract workers’ process using online legal, procurement and sourcing app.Create draft reports, documents, presentations, and templates using raw data.Ensure compliance with company policies and regulations.Monitor key performance indicators for logistics and operations, and analyze data to improve efficiency.Requirements:Associate's degree with 2+ years of relevant experience; or high school diploma and 3+ years of relevant experience.Two or more years as an administrative assistant is preferred.Skills specializing in customer services.Expert level use of systems and software programs such as SAP software, MS Office suite, MS Teams, MS SharePoint.Demonstrates good organizational skills and verbal and written communication skills.Able to work independently using well-defined and established procedures.The salary range for this position is: $107,270.00 - $138,820.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. This position may also be eligible for a discretionary annual bonus and benefits package.For additional benefits information, visit:
Gilead Benefits InformationAs an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information, or other non-job related characteristics.For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
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Location: United States - California - Foster CityTime Type: Full timePosted on: Vor 3 TagenJob Requisition ID: R0043403Job DescriptionTechnical Development Operations and Logistics CoordinatorThis role ensures Technical Development operational and logistics activities run smoothly and efficiently, in collaboration with leaders and administrative colleagues across the organization. The incumbent will manage onboarding of new vendors, maintain current vendor agreements, create, track, invoice, and reconcile purchase orders, and ensure timely processing of payments. Responsibilities also include streamlining day-to-day operational processes, problem solving, troubleshooting, data analysis and reporting, and cost control.Key Responsibilities:Correspond directly with vendors/suppliers and manage supplier set-up, routing to legal/intellectual properties, review and approval process, and upload to internal systems.Process work and purchase orders with external vendors using internal systems, ensuring timely processing of documents and payments.Proactively track the progress of purchase orders and apply problem solving skills as necessary.Liaise with vendors and suppliers to negotiate contracts and secure timely deliveries.Maintain positive relationships with partners to ensure smooth operations.Handle general customer service inquiries and route questions to appropriate resources.Work with vendors to ensure product order issues are addressed.Maintain records and generate reports through the customer service database.May provide training or guidance to staff.Research and resolve customer claims, when applicable.Serve as Subject Matter Expert in processing work orders and support staff, as needed.Prioritize workload involving multiple projects/timelines.Manage contract workers’ process using online legal, procurement and sourcing app.Create draft reports, documents, presentations, and templates using raw data.Ensure compliance with company policies and regulations.Monitor key performance indicators for logistics and operations, and analyze data to improve efficiency.Requirements:Associate's degree with 2+ years of relevant experience; or high school diploma and 3+ years of relevant experience.Two or more years as an administrative assistant is preferred.Skills specializing in customer services.Expert level use of systems and software programs such as SAP software, MS Office suite, MS Teams, MS SharePoint.Demonstrates good organizational skills and verbal and written communication skills.Able to work independently using well-defined and established procedures.The salary range for this position is: $107,270.00 - $138,820.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. This position may also be eligible for a discretionary annual bonus and benefits package.For additional benefits information, visit:
Gilead Benefits InformationAs an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information, or other non-job related characteristics.For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
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