Pact
Executive Assistant to the President &CEO
Pact, Washington, District of Columbia, us, 20022
Executive Assistant to the President & CEO
Job Locations
US-DC
Job ID
2024-2282
# of Openings
1
PACT Overview
Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.
Department
Chief Executive Office (CEO) - The Office of the CEO contributes to realizing this purpose by developing and implementing Pact's strategy and oversees all operational and financial matters of the organization. The team consists of a small group of professionals dedicated to supporting Pact's President and CEO with decision-making, day-to-day management of the organization, and execution of strategic priorities. The Office of the CEO interacts with staff from a wide cross-section of the organization and leads many of the most high-profile initiatives the organization embarks upon. This office also supports the CEO with Board of Director engagement and staff communication as well as oversight of Pact's subsidiaries.
Position Overview
The Executive Assistant to the President and CEO plays a significant role in supporting the President and CEO's engagement with internal and external stakeholders. This position has the primary responsibility for providing a wide range of complex and confidential administrative support to the CEO and his office. The EA coordinates activities and ensures that the office's day-to-day operation is efficient and effective. In addition, this position provides excellent customer service, demonstrates initiative, takes ownership of responsibilities, and completes projects with positive results. The EA handles administrative and executive support related tasks independently with little or no supervision. The EA must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a busy executive, complicated travel schedules, overall office support, board meetings and interacting with staff.
Key Responsibilities
Exhibits a total commitment to high quality service standards and demonstrates excellence in dealing proactively with staff, board, partners, visitors, and all Pact
Anticipate needs of CEO, understanding organizational, staff, board and donor prioritiesCompetently and professionally handle information that is sensitive, complex and confidential in nature.Coordinate and manage executive's schedule, exercising judgment, professionalism andSchedule and coordinate extensive domestic and international travel, speaking engagements, conference calls and department, team and 1:1 meeting(s).Prioritize and manage information (email/mail/phone) coming into and going out of theExecutive's office - circulate information appropriately, document and share with appropriate staff, external individuals and organizations.Compose and edit correspondence on behalf of the CEO, coordinate follow-up and outreach to key individuals andPrepare, review, track and process all expense reports and reimbursementsPerform research on various issues, policies, donors, potential board concerns and organizations as requiredManage corporate credit card and handle all procurement for the office of the President and CEODisseminate decisions and instructions, answer inquiries to aid in the resolution of routine matters. Receive and assist visitors, recommending other contacts for them, as appropriateRemain knowledgeable of corporate policies, systems, organizational history, goals, philosophies and missionTake minutes, compose and prepare confidential correspondence, reports and other complex documentsAssist with special events, assist with planning staff meetings and office celebrationsBoard Engagement
Support President and CEO engagement in board activities including board committee meetings and individual board engagements.Support the development of board and committee agendas, notices, minutes and resolutions for corporate meetings for review by CEO.Perform other duties and special projects as assignedFront Desk and Office Support
Welcome visitors, guests, and vendors, issuing and tracking visitor badges and key fobs as needed, and connecting them to the appropriate staff while providing a welcoming positive introduction to Pact; liaise with building's main front desk and security on in-office daysReceive messages on Pact's main office phone number and email address and forward to the appropriate staffReceive, sort, and distribute mail/deliveries/couriersHelp staff make international shipments to country offices using FedEx and DHLMaintain safe, clean and welcoming office space by ensuring equipment and supplies are in stock, organized, and functional (ordering more as necessary and coordinating with external vendors to maintain equipment)Conduct semi-annual inventory of DC office equipment and suppliesReceive and process DC office-related invoices, maintaining an invoice tracker with the invoice processing statusSupport desk location moves and desk setup for new staff and visitors, providing office tours and coordinating business card requests as requiredPerform other office support-related duties as assignedThis position is based in Washington, D.C. and requires two days in office.
Basic Requirements
Bachelor's degree and 6+ years relevant experience or equivalent combination of education and experience. Master's and 4 years experience.Minimum of 3 years supporting an executiveProven track record in managing confidential information with discretionDemonstrated strong analytical skills with ability to quickly interpret and organize data and informationExperience in project management with proven ability to multi-task and manage around changing prioritiesProven experience working effectively with employees at all levelsDemonstrated skills in the Microsoft 365 environment (Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in particular)
Preferred Qualifications
Strong communications skills, including the ability to make a presentationAbility to problem-solve difficult issues with good negotiating and conflict resolution skillsStrong understanding of budgetsGood experience in one of Pact's technical areas or a support functionDemonstrated skills in or the ability to quickly learn new applications such as Adobe Acrobat Professional, Concur, and SalesforceThe salary for this position is determined based on a wide variety of factors including but not limited to an individuals skill sets, experience, training, certifications, education, as well as business needs and internal equity. At Pact, employees are typically not hired at the top of the range for their role and compensation decisions are made based on the aforementioned circumstances. A reasonable estimate of the current range is $56,500-86,200.
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Job Locations
US-DC
Job ID
2024-2282
# of Openings
1
PACT Overview
Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.
Department
Chief Executive Office (CEO) - The Office of the CEO contributes to realizing this purpose by developing and implementing Pact's strategy and oversees all operational and financial matters of the organization. The team consists of a small group of professionals dedicated to supporting Pact's President and CEO with decision-making, day-to-day management of the organization, and execution of strategic priorities. The Office of the CEO interacts with staff from a wide cross-section of the organization and leads many of the most high-profile initiatives the organization embarks upon. This office also supports the CEO with Board of Director engagement and staff communication as well as oversight of Pact's subsidiaries.
Position Overview
The Executive Assistant to the President and CEO plays a significant role in supporting the President and CEO's engagement with internal and external stakeholders. This position has the primary responsibility for providing a wide range of complex and confidential administrative support to the CEO and his office. The EA coordinates activities and ensures that the office's day-to-day operation is efficient and effective. In addition, this position provides excellent customer service, demonstrates initiative, takes ownership of responsibilities, and completes projects with positive results. The EA handles administrative and executive support related tasks independently with little or no supervision. The EA must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a busy executive, complicated travel schedules, overall office support, board meetings and interacting with staff.
Key Responsibilities
Exhibits a total commitment to high quality service standards and demonstrates excellence in dealing proactively with staff, board, partners, visitors, and all Pact
Anticipate needs of CEO, understanding organizational, staff, board and donor prioritiesCompetently and professionally handle information that is sensitive, complex and confidential in nature.Coordinate and manage executive's schedule, exercising judgment, professionalism andSchedule and coordinate extensive domestic and international travel, speaking engagements, conference calls and department, team and 1:1 meeting(s).Prioritize and manage information (email/mail/phone) coming into and going out of theExecutive's office - circulate information appropriately, document and share with appropriate staff, external individuals and organizations.Compose and edit correspondence on behalf of the CEO, coordinate follow-up and outreach to key individuals andPrepare, review, track and process all expense reports and reimbursementsPerform research on various issues, policies, donors, potential board concerns and organizations as requiredManage corporate credit card and handle all procurement for the office of the President and CEODisseminate decisions and instructions, answer inquiries to aid in the resolution of routine matters. Receive and assist visitors, recommending other contacts for them, as appropriateRemain knowledgeable of corporate policies, systems, organizational history, goals, philosophies and missionTake minutes, compose and prepare confidential correspondence, reports and other complex documentsAssist with special events, assist with planning staff meetings and office celebrationsBoard Engagement
Support President and CEO engagement in board activities including board committee meetings and individual board engagements.Support the development of board and committee agendas, notices, minutes and resolutions for corporate meetings for review by CEO.Perform other duties and special projects as assignedFront Desk and Office Support
Welcome visitors, guests, and vendors, issuing and tracking visitor badges and key fobs as needed, and connecting them to the appropriate staff while providing a welcoming positive introduction to Pact; liaise with building's main front desk and security on in-office daysReceive messages on Pact's main office phone number and email address and forward to the appropriate staffReceive, sort, and distribute mail/deliveries/couriersHelp staff make international shipments to country offices using FedEx and DHLMaintain safe, clean and welcoming office space by ensuring equipment and supplies are in stock, organized, and functional (ordering more as necessary and coordinating with external vendors to maintain equipment)Conduct semi-annual inventory of DC office equipment and suppliesReceive and process DC office-related invoices, maintaining an invoice tracker with the invoice processing statusSupport desk location moves and desk setup for new staff and visitors, providing office tours and coordinating business card requests as requiredPerform other office support-related duties as assignedThis position is based in Washington, D.C. and requires two days in office.
Basic Requirements
Bachelor's degree and 6+ years relevant experience or equivalent combination of education and experience. Master's and 4 years experience.Minimum of 3 years supporting an executiveProven track record in managing confidential information with discretionDemonstrated strong analytical skills with ability to quickly interpret and organize data and informationExperience in project management with proven ability to multi-task and manage around changing prioritiesProven experience working effectively with employees at all levelsDemonstrated skills in the Microsoft 365 environment (Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in particular)
Preferred Qualifications
Strong communications skills, including the ability to make a presentationAbility to problem-solve difficult issues with good negotiating and conflict resolution skillsStrong understanding of budgetsGood experience in one of Pact's technical areas or a support functionDemonstrated skills in or the ability to quickly learn new applications such as Adobe Acrobat Professional, Concur, and SalesforceThe salary for this position is determined based on a wide variety of factors including but not limited to an individuals skill sets, experience, training, certifications, education, as well as business needs and internal equity. At Pact, employees are typically not hired at the top of the range for their role and compensation decisions are made based on the aforementioned circumstances. A reasonable estimate of the current range is $56,500-86,200.
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