Administrative Assistant

Administrative Assistant

Summary -

Vaco has partnered with a Consulting firm and they have an opening for an Administrative Assistant.

This person will report to Director of HR/Accounting

Main duties of the role will involve high volume mailing and administrative/support functions to maintain operational efficiency.

Schedule:

8:30-5 M-F, works 37.5 hrs/ week

Duties -

Would be providing administrative & clerical support to professional staff

Prepare correspondence, mailings, & copies

Scan paper records to electronic directories

Distributes incoming faxes to staff members

Maintains offsite file storage process

Ensures recordkeeping & paperwork is complete & accurate

Follow Procedures for efficient storage & retrieval

Monitors & orders office supplies

Coordinates maintenance & repairs of office equipment

Enter new client date in client relationship & billing software

Updates & maintains data for existing client in client software, as needed

Enters & removes documents for plan sponsors & staff in client portal & electronic directories

Provide backup assistance to reception

Maintain neat & organized office area : keep kitchen clean, wash dishes, shut down kitchen at end of day

Essentials

1+ year of administrative experience

MS Word & Excel knowledge

Excellent communication skills

Attention to detail

Have the ability to wear many hats

Candidate must pass a background and credit check upon hire