Executive Assistant to the CEO

Company Overview:Bevi is a rapidly growing, innovative, and purpose-driven company dedicated to transforming the way people hydrate. By providing smart water dispensers that eliminate the need for single-use plastic bottles, Bevi aims to make the world a better place, one sip at a time. As we continue to scale, we seek a dynamic, proactive, and resourceful Executive Assistant to support our CEO, drive organizational accountability, and be a culture champion for the Bevi team.Job Summary:In this role, you will provide high-level administrative support to the CEO, playing a critical role in ensuring the smooth operation of the CEO’s office. This position requires exceptional organizational and communication skills, a proactive approach to problem-solving, the ability to handle sensitive information with absolute discretion, and passion for building a strong culture and winning teams. The Executive Assistant to the CEO is an enabler to the organization helping drive overall effectiveness and success.Key Responsibilities:Administrative Support & LeadershipManage complex scheduling and calendar coordination for the CEO, including internal and external meetings, travel arrangements, and events, with a clear understanding of priorities.Compile and process expense reports and prepare executive-level reports as required.Prepare and organize materials for executive meetings, including agendas, presentations, and minutes.Internal Communications & Event ManagementHandle all communications on behalf of the CEO, ensuring timely responses and helping to maximize the effectiveness of the CEO’s time.Organize monthly board calls and quarterly board meetings, collaborating with the Chief of Staff and executive team on content selection and preparation support.Partner with the Chief of Staff and HR to develop and manage internal communication strategies to ensure clear messaging across the organization.Partner with the Chief of Staff to plan and execute offsites for the Leadership Team, including content development, venue management, meals, activities, and travel arrangements (as needed).Partner with the CEO and Chief of Staff to plan and execute company all-hands meetings, ensuring smooth coordination with speakers, content, and logistics.Coordinate executive-level recruitment processes, including managing travel logistics, scheduling interviews, and ensuring a positive and seamless candidate experience throughout all stages of the process.Help organize and manage culture-building events such as town halls and employee events, working closely with HR including Bevi’s Office Manager and other departments to promote engagement and alignment with company values.Partner with Marketing on external PR events for the CEO, including preparing talking points and slides/content as appropriate.Strategic Planning & Program ManagementPartner with the Chief of Staff to implement and manage the day-to-day business operating cadences and support strategic planning activities.Lead special projects as directed by the CEO, ensuring timely completion and alignment with strategic goals.Coordinate with the Chief of Staff and CEO to drive accountability within the executive team and extended leadership team.Partner with the Chief of Staff and other Leadership Team members to develop, implement, and optimize effective processes and data management systems to enhance organizational agility.Confidentiality & Sensitive InformationHandle sensitive and confidential information with discretion, ensuring compliance with company policies and data protection standards.Act as a trusted confidant for the CEO, offering insights and guidance on sensitive internal matters and strategic decisions.Minimum Requirements:7+ years of experience as a senior-level executive assistant, preferably within high-growth companies or startups.Proven ability to manage complex schedules, priorities, and high-level communications.Excellent written and verbal communication skills, with the ability to engage with all levels of the organization.Strong organizational skills and attention to detail, with experience in managing company events or meetings.Comfortable handling confidential and sensitive information.Strategic thinker who can anticipate needs, identify problems, and provide proactive solutions.Experience coordinating large-scale meetings, culture events, and working across departments is a plus.Thrive in a fast-paced, ever-evolving environment and adapt easily to new challenges.High level of discretion and professionalism in handling sensitive information.Passion for Bevi’s mission and a commitment to making a positive impact.Benefits:Competitive salary and benefits package.Opportunity to work with a passionate and dedicated team.A dynamic and inclusive work environment that fosters growth and innovation.The chance to make a meaningful impact on the environment and people’s lives.Comprehensive medical, dental and vision insurance plans with BlueCross BlueShield, 95% paid by employer.401(k) with company match, and environmentally responsible investment options.Flexible PTO plus 9 company holidays, and additional paid days for sick leave, etc. (including sustainability or social justice volunteer events).Generous fully paid parental leave for both birth parents and non-birth parents.Fully employer paid disability and life insurances.Wellness and fitness reimbursements.Monthly stipends for cell phone use and commuting costs.Onsite snacks and (of course) unlimited Bevi ... plus composting and terracycling, too.Happy hours, pancake breakfasts, Hero awards - and more!Bevi is an equal opportunity employer and encourages applicants from all backgrounds to apply.

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