King County
Human Resources Records Management Analyst (Project Program Manager II)
King County, Seattle, Washington, us, 98127
This position is open to current King County employees. We are not accepting external applications at this time.
Metro Transit’s Employee Services is seeking a skilled
Human Resources Records Management Analyst (Project /Program Manager II)
to provide records management, analysis, and guidance to department members at all levels and ensure compliance with public records regulations.
In connection with this role, you will contribute to the management of complex projects, participate in the development of training programs, and handle incoming records requests from both internal and external customers. Additionally, you will provide support to agency staff by promoting records management best practices and utilizing various electronic records management programs.
Work is performed under limited supervision, requiring independent judgment to evaluate agency records management practices and systems to select the most effective methods, procedures, and courses of action from several possible alternatives to achieve best practices, compliance, and risk mitigation, limiting the agency's liability.
Work is focused on operational and human resource records system management, therefore requiring general knowledge and skills pertaining to human resource best practices, contract interpretation, and clear, detailed responses to customer requests.
Position Information:
This recruitment will be used to fill one (1) Project Program Manager II vacancy.
Applying
equity and social justice
principles is a daily responsibility and foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of this work. As a
Human Resources Records Management Analyst,
you will:
Deliver efficient HR and records management services, emphasizing compliance at all levels, and contribute to a collaborative team advising leaders on effective decision-making.
Research and manage assigned requests, from simple to highly complicated and detailed requests requiring extensive research under the guidance of the HR Project Lead.
Be skilled in problem-solving, organized in work planning, including making timely and quality decisions, and working effectively with diverse and multi-disciplinary staff and customers.
Coordinate and prepare collection of employee records requests, ensuring compliance with RCW rules and guidelines, while interpreting records management policy and facilitating adherence to best practices across the Employee Services/Metro Department Operations.
Review, organize, categorize, and digitize employee records in accordance with KCC policies, including auditing human resource and operational documents, including but not limited to confidential documents, documents subject to public disclosure, and personnel records within King County records systems.
Audit the work of others, including audit of source records prior to destruction according to Disposition After Digitization (DAD) agreements; work in conjunction with Records and Licensing Services (RALS) staff for proper interpretation and implementation of WA State and KC records management.
Conduct thorough employee file reviews for various purposes such as investigations, labor negotiations, and hearings, maintaining strict confidentiality throughout the process for recruiting, personnel, and medical files.
Support HR Project Lead in administration of employee records such as upkeep of filing employee records, support in training, updating Metro Team on current policies/procedures.
We are looking for candidates who have:
Minimum of one (1) year of experience handling high-volume records management, including handling diverse public disclosure requests, with a demonstrated increase in responsibility for confidential and sensitive records OR any combination of experience/education/training that provides the required knowledge, skills, and abilities to perform the work.
Familiarity and experience with Washington State and King County retention schedules; knowledge of government records and systems.
Familiarity and experience with audit and disposition of records; knowledge of records management, indexing, and archival theories and practices.
Skills in analysis and problem solving, program evaluation.
Ability to rapidly switch tasks, coordinate complex multi-step projects, independently prioritize, and re-prioritize tasks depending on workflow, and work with frequent interruptions.
Ability to recognize precedent-setting situations, resolve conflict, make difficult decisions, and appropriately escalate issues when necessary.
Strong customer service skills and a commitment to quality, including establishing, building, and maintaining internal and external customer satisfaction and working cohesively on a small team.
Proficiency in Microsoft Office Suite including SharePoint and OneDrive.
Proficiency in Adobe.
Project management and change management tools and techniques; experience transitioning from paper to electronic records.
Highly competitive candidates will have (desired, but not required):
Certified Public Records Officer/WAPRO membership.
SHRM certification and/or experience assisting employees with personnel policy, contract language, employment, and leave inquiries.
Knowledge of King County Human Resource policies, practices, and procedures.
Knowledge of auditing, risk management, and disaster recovery techniques and principles.
Experience with PeopleSoft or other ERP software.
Experience with Laserfiche or other ECM software.
Who May Apply:
This recruitment is open ONLY to current King County employees. We are not accepting external applications currently.
To Apply:
The following application materials are required:
An online King County application. Updated with accurate contact information, and relevant work history going back at least 10 years (or more, if necessary), with all job duties, dates of employment, and reasons for leaving explained clearly.
Completed supplemental questions.
A cover letter. In your cover letter please tell us why you are interested in this job and how your experience, skills and/or education have prepared you for this position. Application materials will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in one or more interviews and possibly other selection process elements. Final offers are contingent on successful completion of reference checks and/or a record review.
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact: Sabrina Brazzle
sbrazze@kingcounty.gov .
Other Position Information
Work Schedule:
This position is non-exempt from the provisions of the Fair Labor Standards Act and overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday. Work hours are comprised of a 40-hour workweek within core hours of workday, normally 6:00 a.m.-6:00 p.m., Monday through Friday.
The work associated with this position will be performed or conducted through a combination of teleworking, onsite work, and meetings. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Union Membership:
This position is not represented by a union.
Class Code:
2441200 PROJECT/PROGRAM MANAGER I
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation's best places to live, work and play. Guided by our
"True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
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Metro Transit’s Employee Services is seeking a skilled
Human Resources Records Management Analyst (Project /Program Manager II)
to provide records management, analysis, and guidance to department members at all levels and ensure compliance with public records regulations.
In connection with this role, you will contribute to the management of complex projects, participate in the development of training programs, and handle incoming records requests from both internal and external customers. Additionally, you will provide support to agency staff by promoting records management best practices and utilizing various electronic records management programs.
Work is performed under limited supervision, requiring independent judgment to evaluate agency records management practices and systems to select the most effective methods, procedures, and courses of action from several possible alternatives to achieve best practices, compliance, and risk mitigation, limiting the agency's liability.
Work is focused on operational and human resource records system management, therefore requiring general knowledge and skills pertaining to human resource best practices, contract interpretation, and clear, detailed responses to customer requests.
Position Information:
This recruitment will be used to fill one (1) Project Program Manager II vacancy.
Applying
equity and social justice
principles is a daily responsibility and foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of this work. As a
Human Resources Records Management Analyst,
you will:
Deliver efficient HR and records management services, emphasizing compliance at all levels, and contribute to a collaborative team advising leaders on effective decision-making.
Research and manage assigned requests, from simple to highly complicated and detailed requests requiring extensive research under the guidance of the HR Project Lead.
Be skilled in problem-solving, organized in work planning, including making timely and quality decisions, and working effectively with diverse and multi-disciplinary staff and customers.
Coordinate and prepare collection of employee records requests, ensuring compliance with RCW rules and guidelines, while interpreting records management policy and facilitating adherence to best practices across the Employee Services/Metro Department Operations.
Review, organize, categorize, and digitize employee records in accordance with KCC policies, including auditing human resource and operational documents, including but not limited to confidential documents, documents subject to public disclosure, and personnel records within King County records systems.
Audit the work of others, including audit of source records prior to destruction according to Disposition After Digitization (DAD) agreements; work in conjunction with Records and Licensing Services (RALS) staff for proper interpretation and implementation of WA State and KC records management.
Conduct thorough employee file reviews for various purposes such as investigations, labor negotiations, and hearings, maintaining strict confidentiality throughout the process for recruiting, personnel, and medical files.
Support HR Project Lead in administration of employee records such as upkeep of filing employee records, support in training, updating Metro Team on current policies/procedures.
We are looking for candidates who have:
Minimum of one (1) year of experience handling high-volume records management, including handling diverse public disclosure requests, with a demonstrated increase in responsibility for confidential and sensitive records OR any combination of experience/education/training that provides the required knowledge, skills, and abilities to perform the work.
Familiarity and experience with Washington State and King County retention schedules; knowledge of government records and systems.
Familiarity and experience with audit and disposition of records; knowledge of records management, indexing, and archival theories and practices.
Skills in analysis and problem solving, program evaluation.
Ability to rapidly switch tasks, coordinate complex multi-step projects, independently prioritize, and re-prioritize tasks depending on workflow, and work with frequent interruptions.
Ability to recognize precedent-setting situations, resolve conflict, make difficult decisions, and appropriately escalate issues when necessary.
Strong customer service skills and a commitment to quality, including establishing, building, and maintaining internal and external customer satisfaction and working cohesively on a small team.
Proficiency in Microsoft Office Suite including SharePoint and OneDrive.
Proficiency in Adobe.
Project management and change management tools and techniques; experience transitioning from paper to electronic records.
Highly competitive candidates will have (desired, but not required):
Certified Public Records Officer/WAPRO membership.
SHRM certification and/or experience assisting employees with personnel policy, contract language, employment, and leave inquiries.
Knowledge of King County Human Resource policies, practices, and procedures.
Knowledge of auditing, risk management, and disaster recovery techniques and principles.
Experience with PeopleSoft or other ERP software.
Experience with Laserfiche or other ECM software.
Who May Apply:
This recruitment is open ONLY to current King County employees. We are not accepting external applications currently.
To Apply:
The following application materials are required:
An online King County application. Updated with accurate contact information, and relevant work history going back at least 10 years (or more, if necessary), with all job duties, dates of employment, and reasons for leaving explained clearly.
Completed supplemental questions.
A cover letter. In your cover letter please tell us why you are interested in this job and how your experience, skills and/or education have prepared you for this position. Application materials will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in one or more interviews and possibly other selection process elements. Final offers are contingent on successful completion of reference checks and/or a record review.
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact: Sabrina Brazzle
sbrazze@kingcounty.gov .
Other Position Information
Work Schedule:
This position is non-exempt from the provisions of the Fair Labor Standards Act and overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday. Work hours are comprised of a 40-hour workweek within core hours of workday, normally 6:00 a.m.-6:00 p.m., Monday through Friday.
The work associated with this position will be performed or conducted through a combination of teleworking, onsite work, and meetings. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Union Membership:
This position is not represented by a union.
Class Code:
2441200 PROJECT/PROGRAM MANAGER I
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation's best places to live, work and play. Guided by our
"True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
#J-18808-Ljbffr