Rutgers The State University
Secretary II
Rutgers The State University, Piscataway, New Jersey, us, 08854
Position Details
Position Information
Recruitment/Posting Title Secretary IIJob Category Staff & Executive - Healthcare - Administrative ServicesDepartment UBHC-Acute Treatment-PISCOverviewRutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.Posting SummaryRutgers, The State University of New Jersey is seeking a Secretary II for the Child & Adolescent Partial Hospital/Residential/Adult Partial Hospital within Rutgers University Behavioral Health Care.The primary purpose of the Secretary II is to provide a variety of secretarial services and administrative support services as well as general office services to the Partial Hospital Program.Among the key duties of this position are the following:
Provides secretarial/administrative support.Provides secretarial assistance in conjunction with relevant meetings.Maintains appropriate log sheets, maintains records and generates reports needed for efficient operation of Unit.Completes appropriate internal paperwork required by Unit, UBHC, and University.Receives and assists clients and visitors.Handles telephone calls in a professional and helpful manner.Maintains an accurate filing system to meet the needs of the Unit.Handles internal and external mail for Unit.Performs assigned xeroxing, collating, and distributing of material required by unit.Maintains office supplies and equipment necessary for efficient functioning of Unit.Serves as liaison between Unit, internal and external agencies.
Position Status Full TimeHours Per WeekDaily Work Shift DayWork ArrangementThis position requires a fully on-site work arrangement.FLSA NonexemptGrade 185Position SalaryAnnual Minimum Salary 45409.00Annual Mid Range Salary 46319.00Annual Maximum Salary 47702.20Standard Hours 35.00Union Description Teamsters 97Payroll Designation PeopleSoftBenefitsRutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.Seniority UnitTerms of Appointment Staff - 12 monthPosition Pension Eligibility PERSQualifications
Minimum Education and Experience
Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.College credits may be substituted on a yearfor-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/LicensesRequired Knowledge, Skills, and Abilities
Proficiency in typing and word processing skills.Microsoft Office experience.Good external and internal customer service skills.
Preferred QualificationsEquipment UtilizedPhysical Demands and Work EnvironmentPHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends stretches, pushes and pulls.WORK ENVIRONMENT: Generally pleasant working condition in a clean, well-light, quiet to moderately loud setting.Special ConditionsPosting Details
Posting Number 24ST1699Posting Open DateSpecial Instructions to ApplicantsRegional Campus Rutgers Biomedical and Health Sciences (RBHS)Home Location Campus Piscataway (RBHS)City PiscatawayState NJLocation DetailsPre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Position Information
Recruitment/Posting Title Secretary IIJob Category Staff & Executive - Healthcare - Administrative ServicesDepartment UBHC-Acute Treatment-PISCOverviewRutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.Posting SummaryRutgers, The State University of New Jersey is seeking a Secretary II for the Child & Adolescent Partial Hospital/Residential/Adult Partial Hospital within Rutgers University Behavioral Health Care.The primary purpose of the Secretary II is to provide a variety of secretarial services and administrative support services as well as general office services to the Partial Hospital Program.Among the key duties of this position are the following:
Provides secretarial/administrative support.Provides secretarial assistance in conjunction with relevant meetings.Maintains appropriate log sheets, maintains records and generates reports needed for efficient operation of Unit.Completes appropriate internal paperwork required by Unit, UBHC, and University.Receives and assists clients and visitors.Handles telephone calls in a professional and helpful manner.Maintains an accurate filing system to meet the needs of the Unit.Handles internal and external mail for Unit.Performs assigned xeroxing, collating, and distributing of material required by unit.Maintains office supplies and equipment necessary for efficient functioning of Unit.Serves as liaison between Unit, internal and external agencies.
Position Status Full TimeHours Per WeekDaily Work Shift DayWork ArrangementThis position requires a fully on-site work arrangement.FLSA NonexemptGrade 185Position SalaryAnnual Minimum Salary 45409.00Annual Mid Range Salary 46319.00Annual Maximum Salary 47702.20Standard Hours 35.00Union Description Teamsters 97Payroll Designation PeopleSoftBenefitsRutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.Seniority UnitTerms of Appointment Staff - 12 monthPosition Pension Eligibility PERSQualifications
Minimum Education and Experience
Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.College credits may be substituted on a yearfor-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/LicensesRequired Knowledge, Skills, and Abilities
Proficiency in typing and word processing skills.Microsoft Office experience.Good external and internal customer service skills.
Preferred QualificationsEquipment UtilizedPhysical Demands and Work EnvironmentPHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends stretches, pushes and pulls.WORK ENVIRONMENT: Generally pleasant working condition in a clean, well-light, quiet to moderately loud setting.Special ConditionsPosting Details
Posting Number 24ST1699Posting Open DateSpecial Instructions to ApplicantsRegional Campus Rutgers Biomedical and Health Sciences (RBHS)Home Location Campus Piscataway (RBHS)City PiscatawayState NJLocation DetailsPre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement