Hedrick Gardner
Administrative Assistant Wilmington
Hedrick Gardner, Wilmington, North Carolina, United States, 28412
Job Description
Hedrick Gardner Kincheloe & Garofalo, LLP, a litigation defense law firm with offices throughout the Carolinas, is seeking an administrative assistant to join the Wilmington office. Candidates must possess excellent interpersonal skills, have strong writing and verbal communication skills, customer service focus and have a professional demeanor.
Duties include:
In-office position
answering phones
mail and court house runs
scanning
filing
scheduling
ordering supplies
organizing cases in our case management system
Downloading court notices (State and Federal)
Handling invoices (requesting checks and forwarding to adjusters)
Downloading discovery requests/responses and document production from incoming emails
Social media searches
Profiling/handling incoming mail
E-Filing NOAs/documents and/or opening new files
Create master medicals
Update master medicals
Drafting of subpoenas
Follow-up on subpoenas and 14Bs
Set-up overflow screens
New file intakes
Set-up new files
Check requests for all filing fees
Qualifications: Qualifications
In-office position
Full-time position
HS diploma or equivalent prefer some college
1 or more years of experience as an administrative assistant with exposure to executive level employees
Proficiency with office equipment and machinery including copier, scanner, phone system, label printer
Proficiency in MS Outlook, Word, Excel, PowerPoint, Adobe
Professional appearance and demeanor; tact in dealing with employees at all levels of an organization
Sensitive to deadlines with excellent follow through
Experience in law firm setting or related academic preparation is preferred.
Additional Information
Physical Demands:
Position requires sitting for more than 2/3 of the time
Position requires ability to focus on a computer monitor for extended periods of time
Position requires a small amount of bending and reaching to access supplies and equipment
Position requires enough mobility to move from one area of the office to another at a moderate pace periodically
Must be able to lift up to 10 pounds on occasion
Work is performed in an office environment with a modest level of noise
Work Environment:
In-office position
Indoor Office Setting
Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.
Hedrick Gardner Kincheloe & Garofalo, LLP, a litigation defense law firm with offices throughout the Carolinas, is seeking an administrative assistant to join the Wilmington office. Candidates must possess excellent interpersonal skills, have strong writing and verbal communication skills, customer service focus and have a professional demeanor.
Duties include:
In-office position
answering phones
mail and court house runs
scanning
filing
scheduling
ordering supplies
organizing cases in our case management system
Downloading court notices (State and Federal)
Handling invoices (requesting checks and forwarding to adjusters)
Downloading discovery requests/responses and document production from incoming emails
Social media searches
Profiling/handling incoming mail
E-Filing NOAs/documents and/or opening new files
Create master medicals
Update master medicals
Drafting of subpoenas
Follow-up on subpoenas and 14Bs
Set-up overflow screens
New file intakes
Set-up new files
Check requests for all filing fees
Qualifications: Qualifications
In-office position
Full-time position
HS diploma or equivalent prefer some college
1 or more years of experience as an administrative assistant with exposure to executive level employees
Proficiency with office equipment and machinery including copier, scanner, phone system, label printer
Proficiency in MS Outlook, Word, Excel, PowerPoint, Adobe
Professional appearance and demeanor; tact in dealing with employees at all levels of an organization
Sensitive to deadlines with excellent follow through
Experience in law firm setting or related academic preparation is preferred.
Additional Information
Physical Demands:
Position requires sitting for more than 2/3 of the time
Position requires ability to focus on a computer monitor for extended periods of time
Position requires a small amount of bending and reaching to access supplies and equipment
Position requires enough mobility to move from one area of the office to another at a moderate pace periodically
Must be able to lift up to 10 pounds on occasion
Work is performed in an office environment with a modest level of noise
Work Environment:
In-office position
Indoor Office Setting
Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.