City of Fort Lauderdale, FL
Administrative Assistant
City of Fort Lauderdale, FL, Fort Lauderdale, Florida, us, 33336
Salary:
$23.65 - $36.66 Hourly
Location :
Fort Lauderdale, FL
Job Type:
Full Time
Job Number:
TM005-62
Department:
Parks and Recreation
Opening Date:
11/21/2024
Closing Date:
12/4/2024 11:59 PM Eastern
POSITION SUMMARY
This is a promotional opportunity for full-time, City of Fort Lauderdale employees only
This position provides a wide variety of complex administrative duties including relating to financial transactions handling invoice management, payment processing, record keeping, vendor communication, and account reconciliations.
This job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769. ESSENTIAL JOB FUNCTIONS
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate Maintains detailed and accurate records; provides, creates and submits reports as required May prepare and maintain payroll for assigned division Maintains department filing, records and rosters; develops, implements and modifies filing systems Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures Prepares a variety of documents for the purchase of supplies and equipment Performs related work as required
JOB REQUIREMENTS & WORK ENVIRONMENT
MINIMUM JOB REQUIREMENTS
Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college. One (1) to three (3) years performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
SPECIAL REQUIREMENTS As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION
Depending on the number of applications and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination to qualify. All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment.
An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes.
To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form (
J-204)
The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.
Click for an overview of employment information including our benefits package.
Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click for more information or to see if you qualify.
In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click to view additional information on the Florida Retirement System.
01
Did you provide a copy of your high school diploma or GED?
Yes No
02
How many years of work experience do you possess in general clerical work, billing, and collecting/processing payments?
Less than 1 year 1 year experience 2 years' experience 3 years' or more experience No experience
03
List the types of software applications you have experience in (Infor, Kronos, RecTrac etc.) and describe what you did in those applications.
04
Describe your experience handling of P-Card statements and receipts? If yes, please provide details. If no experience, type N/A
05
Describe your experience with accounts payable and/or accounts receivables? If no experience, type N/A
06
Please indicate your skill level with Microsoft Word or other word processing software?
Beginner (Basic functions) Intermediate (formatting sections,inserting page and section breaks, page numbers, etc.) Advanced (includes mail merges, tables, etc.) No experience
07
Please indicate your skill level with Microsoft Excel.
Beginner ( basic functions) Intermediate (includes using formulas, making charts and graphs, etc.) Advanced (includes using VLOOKUP, pivot tables, etc.) No Experience
Required Question
$23.65 - $36.66 Hourly
Location :
Fort Lauderdale, FL
Job Type:
Full Time
Job Number:
TM005-62
Department:
Parks and Recreation
Opening Date:
11/21/2024
Closing Date:
12/4/2024 11:59 PM Eastern
POSITION SUMMARY
This is a promotional opportunity for full-time, City of Fort Lauderdale employees only
This position provides a wide variety of complex administrative duties including relating to financial transactions handling invoice management, payment processing, record keeping, vendor communication, and account reconciliations.
This job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769. ESSENTIAL JOB FUNCTIONS
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate Maintains detailed and accurate records; provides, creates and submits reports as required May prepare and maintain payroll for assigned division Maintains department filing, records and rosters; develops, implements and modifies filing systems Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures Prepares a variety of documents for the purchase of supplies and equipment Performs related work as required
JOB REQUIREMENTS & WORK ENVIRONMENT
MINIMUM JOB REQUIREMENTS
Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college. One (1) to three (3) years performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
SPECIAL REQUIREMENTS As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION
Depending on the number of applications and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination to qualify. All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment.
An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes.
To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form (
J-204)
The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.
Click for an overview of employment information including our benefits package.
Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click for more information or to see if you qualify.
In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click to view additional information on the Florida Retirement System.
01
Did you provide a copy of your high school diploma or GED?
Yes No
02
How many years of work experience do you possess in general clerical work, billing, and collecting/processing payments?
Less than 1 year 1 year experience 2 years' experience 3 years' or more experience No experience
03
List the types of software applications you have experience in (Infor, Kronos, RecTrac etc.) and describe what you did in those applications.
04
Describe your experience handling of P-Card statements and receipts? If yes, please provide details. If no experience, type N/A
05
Describe your experience with accounts payable and/or accounts receivables? If no experience, type N/A
06
Please indicate your skill level with Microsoft Word or other word processing software?
Beginner (Basic functions) Intermediate (formatting sections,inserting page and section breaks, page numbers, etc.) Advanced (includes mail merges, tables, etc.) No experience
07
Please indicate your skill level with Microsoft Excel.
Beginner ( basic functions) Intermediate (includes using formulas, making charts and graphs, etc.) Advanced (includes using VLOOKUP, pivot tables, etc.) No Experience
Required Question