Arizona Department of Administration
EXECUTIVE ASSISTANT
Arizona Department of Administration, Phoenix, Arizona, United States, 85003
EXECUTIVE ASSISTANT
Job No:
530191 Work Type:
Full-time Location:
REMOTE OPTIONS, PHOENIX Categories:
Administrative Support/Customer Service
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.
EXECUTIVE ASSISTANT
Job Location:
Division of Employment and Rehabilitation Services (DERS) Unemployment Insurance Administration (UIA) 1789 West Jefferson Street, Phoenix, Arizona 85007 www.azdes.gov
Posting Details:
Salary: $27.5000/ hourly ($57,200.00 annually)
Grade: 19
Closing Date: Open until sufficient resumes received
Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view 'Our DES' video. Come join the DES Team!
The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.
DES is seeking an experienced and highly motivated individual to join our team as an Executive Assistant with the Unemployment Insurance Administration (UIA). The Executive Assistant in this position will also represent the three Unemployment Insurance Deputy Administrators. This position will be responsible for creating, modifying, maintaining, and distributing documents and spreadsheets requested by the UI administrator. The Executive Assistant will attend meetings, take notes, and relay information to internal and external stakeholders, and will assist in colleague recognition programs. The Executive Assistant will consult with the program's deputy administrators regarding program goals, objectives, accountability, and delivery of services.
This position requires occasional travel to attend off-site meetings, trainings, or conferences.
Travel will be required for State business. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.A.C.] R2-10-207.11).
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.
Job Duties:
Essential Duties and Responsibilities include but are not limited to: •Provide technical guidance and administrative expertise to the Unemployment Insurance Administrator and the three Unemployment Insurance Deputy Administrators. Will consult with the program's deputy administrators regarding program goals, objectives, accountability, and delivery of services. •Maintain the calendar of the Unemployment Insurance Administrator, maintains the UIA program organization chart, and assists with project plan development, standardizes central file structure for master documents, tracks follow-up/due date status, and obtains project updates. •Responsible for assisting in maintaining the daily operations of the UIA Program, to include, but not limited to scheduling conference rooms, processing travel requests and travel reimbursements, managing the use of state vehicles, entering and managing supplies, timecards, hiring requests, submitting requests for DES. •Respond to various inquiries for information and action, including correspondence control actions, divisional actions on behalf of the UIA Administrator and Deputy Administrators, Reviews drafts of proposed responses, and outgoing correspondence from the UIA administrator and Deputy Administrators.
Knowledge, Skills & Abilities (KSAs): •Knowledge of concepts of program planning and designing, state and federal laws, and regulations governing the UIA Program. •Knowledge of internal organization, management, business, and public administration practices. •Skills in strong public relations, oral and written communication skills, and the ability to establish and maintain professional working relationships. •Ability to develop and implement functional program objectives. •Ability to review and evaluate program activities analytically and develop effective work plans and methods for improvement. •Ability to act independently requiring own initiative.
Selective Preference(s):
The ideal candidate for this position will have: •Combination of education and work experience that shows 3-5 years of progressively higher level executive or administrative responsibility with senior level management and supervisory experience. Experience in state government preferred.
Pre-Employment Requirements: •Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions. •All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Economic Security offers a comprehensive benefits package to include: •Affordable medical, dental, life, and short-term disability insurance plans •Participation in the Arizona State Retirement System (ASRS) and long-term disability plans •10 paid holidays per year •Vacation time accrued at 4.00 hours bi-weekly for the first 3 years •Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). •Sick time accrued at 3.70 hours bi-weekly •Deferred compensation plan •Wellness plans •Tuition Reimbursement •Stipend Opportunities •Infant at Work Program •Rideshare and Public Transit Subsidy •Career Advancement & Employee Development Opportunities •Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work, you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us:
For questions about this career opportunity, please contact Erika Parra at (602) 309.9470 or email Eparramartinez@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (602) 309.9470 or emailing Eparramartinez@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
Advertised:
20 Nov 2024 US Mountain Standard Time Applications close:
Job No:
530191 Work Type:
Full-time Location:
REMOTE OPTIONS, PHOENIX Categories:
Administrative Support/Customer Service
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.
EXECUTIVE ASSISTANT
Job Location:
Division of Employment and Rehabilitation Services (DERS) Unemployment Insurance Administration (UIA) 1789 West Jefferson Street, Phoenix, Arizona 85007 www.azdes.gov
Posting Details:
Salary: $27.5000/ hourly ($57,200.00 annually)
Grade: 19
Closing Date: Open until sufficient resumes received
Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view 'Our DES' video. Come join the DES Team!
The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.
DES is seeking an experienced and highly motivated individual to join our team as an Executive Assistant with the Unemployment Insurance Administration (UIA). The Executive Assistant in this position will also represent the three Unemployment Insurance Deputy Administrators. This position will be responsible for creating, modifying, maintaining, and distributing documents and spreadsheets requested by the UI administrator. The Executive Assistant will attend meetings, take notes, and relay information to internal and external stakeholders, and will assist in colleague recognition programs. The Executive Assistant will consult with the program's deputy administrators regarding program goals, objectives, accountability, and delivery of services.
This position requires occasional travel to attend off-site meetings, trainings, or conferences.
Travel will be required for State business. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.A.C.] R2-10-207.11).
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.
Job Duties:
Essential Duties and Responsibilities include but are not limited to: •Provide technical guidance and administrative expertise to the Unemployment Insurance Administrator and the three Unemployment Insurance Deputy Administrators. Will consult with the program's deputy administrators regarding program goals, objectives, accountability, and delivery of services. •Maintain the calendar of the Unemployment Insurance Administrator, maintains the UIA program organization chart, and assists with project plan development, standardizes central file structure for master documents, tracks follow-up/due date status, and obtains project updates. •Responsible for assisting in maintaining the daily operations of the UIA Program, to include, but not limited to scheduling conference rooms, processing travel requests and travel reimbursements, managing the use of state vehicles, entering and managing supplies, timecards, hiring requests, submitting requests for DES. •Respond to various inquiries for information and action, including correspondence control actions, divisional actions on behalf of the UIA Administrator and Deputy Administrators, Reviews drafts of proposed responses, and outgoing correspondence from the UIA administrator and Deputy Administrators.
Knowledge, Skills & Abilities (KSAs): •Knowledge of concepts of program planning and designing, state and federal laws, and regulations governing the UIA Program. •Knowledge of internal organization, management, business, and public administration practices. •Skills in strong public relations, oral and written communication skills, and the ability to establish and maintain professional working relationships. •Ability to develop and implement functional program objectives. •Ability to review and evaluate program activities analytically and develop effective work plans and methods for improvement. •Ability to act independently requiring own initiative.
Selective Preference(s):
The ideal candidate for this position will have: •Combination of education and work experience that shows 3-5 years of progressively higher level executive or administrative responsibility with senior level management and supervisory experience. Experience in state government preferred.
Pre-Employment Requirements: •Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions. •All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Economic Security offers a comprehensive benefits package to include: •Affordable medical, dental, life, and short-term disability insurance plans •Participation in the Arizona State Retirement System (ASRS) and long-term disability plans •10 paid holidays per year •Vacation time accrued at 4.00 hours bi-weekly for the first 3 years •Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). •Sick time accrued at 3.70 hours bi-weekly •Deferred compensation plan •Wellness plans •Tuition Reimbursement •Stipend Opportunities •Infant at Work Program •Rideshare and Public Transit Subsidy •Career Advancement & Employee Development Opportunities •Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work, you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us:
For questions about this career opportunity, please contact Erika Parra at (602) 309.9470 or email Eparramartinez@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (602) 309.9470 or emailing Eparramartinez@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
Advertised:
20 Nov 2024 US Mountain Standard Time Applications close: