State of Alaska
Administrative Assistant 1
State of Alaska, Anchorage, Alaska, United States, 99507
Salary:
$22.77 Hourly
Location :
Anchorage, AK
Job Type:
Full Time
Job Number:
48224
Department:
Commerce, Community, and Economic Development
Division:
Alcohol and Marijuana Control Office
Opening Date:
11/21/2024
Closing Date:
12/2/2024 5:00 PM Alaska
Division:
Alcohol and Marijuana Control Office
Position Open To:
Alaska Residents Only
Bargaining Unit:
General Government
Range:
12
Job Description
This position is open to Alaska Residents only.What you will be doing:The Alcohol and Marijuana Control Office (AMCO) is seeking a highly motived and adaptable employee to join our AMCO team as the Administrative Assistant 1. Under the direction of the Administrative Officer 1 and the Director, you will perform a variety of paraprofessional-level and administrative work tasks in multiple administrative functional areas in support of the AMCO Office. Principally focused in marijuana handler permit and event permitting for alcoholic beverage licensees and nonprofit organizations and full office support such as organizational and human resources procedures, assistance in budget tracking, including monthly budget projections, expenditure monitoring and reconciliation, personnel, payroll, travel, purchasing, and administrative and secretarial support for the Director.
You also will back up the office's other administrative assistant who will perform the same service for you.
Our organization, mission and culture:AMCO's mission is to enforce alcohol and marijuana commerce laws and provide clear, consistent standards for licensure to protect the public from harm.
In your role you will be an essential part of helping AMCO run the day-to-day operations and assisting the various sections within our office. Additionally, you will be the primary person who coordinates all marijuana handler permits, processes daily deposits, and payroll.?You will also support the event permitting for alcoholic beverage licensees and nonprofit organizations.The benefits of joining our team:You will work with a team of highly dedicated, hard working individuals all working towards the common goal of enforcing alcohol and marijuana regulations and statues to protect Alaskans safety and health. The hours and schedule may be flexible. Absent unique circumstances on an occasional basis, teleworking is not available. Free, covered parking is provided.
The working environment you can expect:The position is part of a three-person administrative team supporting the office located in downtown Anchorage in the Robert B. Atwood Building, which has a spectacular view of the inlet, close to the Delaney park strip, and within walking distance to various popular restaurants.
Who we are looking for:To be successful in the position a candidate will need the following core competencies:Analytical Thinking/Problem Solving:
uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
Attention to Detail:
Is thorough when performing work and conscientious about attending to detail.
Computer Skills:
Uses computers, software applications, databases, and automated systems to accomplish work.
Information Management:
Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
Oral and Written Communication:
Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
ORSix months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).Additional Required Information
At time of interview applicants are requested to submit:
Post-secondary transcripts; if using to meet the minimum qualifications;
Copies of your most recent (3) evaluations; and
Three (3) professional references who have had supervisory responsibility over you along with their daytime contact information.EDUCATIONIf post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.
WORK EXPERIENCEIf using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit:
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Contact Information
For specific information in reference to the position please contact the hiring manager at:
Brittany Suaava, Administrative Officer 1
Phone: 907-754-3427
Email:
Careers with the State of Alaska offer MANY benefits
The following information describes
typical
benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
AVTECConfidentialCorrectional OfficersMarine EngineersMt. Edgecumbe TeachersSupervisoryUnlicensed Vessel Personnel/Inland Boatman's UnionExempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
General GovernmentLabor, Trades and CraftsPublic Safety Employees AssociationMasters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)Long-term and short-term disabilityAccidental Death and DismembermentLong-term care (self and eligible family members)Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)Matching employer contribution into a defined contribution program (new employees)Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social SecurityOption to enroll in the Alaska Deferred Compensation ProgramNote: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
Personal leave with an accrual rate increase based on time servedTwelve (12) paid holidays a year
01
Please explain your experience working in a professional office and providing administrative support, and for how long.
02
Please explain your experience and how many years you have with researching and purchasing procurement items.
03
Please explain your experience and how many years you have processing and reviewing timesheets.
04
Please explain your experience dealing with fast-paced work and the skills you rely upon to work in a team environment.
05
Please explain your experience and how many years you have with reconciling and processing daily revenue deposits.
Required Question
$22.77 Hourly
Location :
Anchorage, AK
Job Type:
Full Time
Job Number:
48224
Department:
Commerce, Community, and Economic Development
Division:
Alcohol and Marijuana Control Office
Opening Date:
11/21/2024
Closing Date:
12/2/2024 5:00 PM Alaska
Division:
Alcohol and Marijuana Control Office
Position Open To:
Alaska Residents Only
Bargaining Unit:
General Government
Range:
12
Job Description
This position is open to Alaska Residents only.What you will be doing:The Alcohol and Marijuana Control Office (AMCO) is seeking a highly motived and adaptable employee to join our AMCO team as the Administrative Assistant 1. Under the direction of the Administrative Officer 1 and the Director, you will perform a variety of paraprofessional-level and administrative work tasks in multiple administrative functional areas in support of the AMCO Office. Principally focused in marijuana handler permit and event permitting for alcoholic beverage licensees and nonprofit organizations and full office support such as organizational and human resources procedures, assistance in budget tracking, including monthly budget projections, expenditure monitoring and reconciliation, personnel, payroll, travel, purchasing, and administrative and secretarial support for the Director.
You also will back up the office's other administrative assistant who will perform the same service for you.
Our organization, mission and culture:AMCO's mission is to enforce alcohol and marijuana commerce laws and provide clear, consistent standards for licensure to protect the public from harm.
In your role you will be an essential part of helping AMCO run the day-to-day operations and assisting the various sections within our office. Additionally, you will be the primary person who coordinates all marijuana handler permits, processes daily deposits, and payroll.?You will also support the event permitting for alcoholic beverage licensees and nonprofit organizations.The benefits of joining our team:You will work with a team of highly dedicated, hard working individuals all working towards the common goal of enforcing alcohol and marijuana regulations and statues to protect Alaskans safety and health. The hours and schedule may be flexible. Absent unique circumstances on an occasional basis, teleworking is not available. Free, covered parking is provided.
The working environment you can expect:The position is part of a three-person administrative team supporting the office located in downtown Anchorage in the Robert B. Atwood Building, which has a spectacular view of the inlet, close to the Delaney park strip, and within walking distance to various popular restaurants.
Who we are looking for:To be successful in the position a candidate will need the following core competencies:Analytical Thinking/Problem Solving:
uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
Attention to Detail:
Is thorough when performing work and conscientious about attending to detail.
Computer Skills:
Uses computers, software applications, databases, and automated systems to accomplish work.
Information Management:
Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
Oral and Written Communication:
Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
ORSix months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).Additional Required Information
At time of interview applicants are requested to submit:
Post-secondary transcripts; if using to meet the minimum qualifications;
Copies of your most recent (3) evaluations; and
Three (3) professional references who have had supervisory responsibility over you along with their daytime contact information.EDUCATIONIf post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.
WORK EXPERIENCEIf using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit:
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Contact Information
For specific information in reference to the position please contact the hiring manager at:
Brittany Suaava, Administrative Officer 1
Phone: 907-754-3427
Email:
Careers with the State of Alaska offer MANY benefits
The following information describes
typical
benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
AVTECConfidentialCorrectional OfficersMarine EngineersMt. Edgecumbe TeachersSupervisoryUnlicensed Vessel Personnel/Inland Boatman's UnionExempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
General GovernmentLabor, Trades and CraftsPublic Safety Employees AssociationMasters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)Long-term and short-term disabilityAccidental Death and DismembermentLong-term care (self and eligible family members)Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)Matching employer contribution into a defined contribution program (new employees)Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social SecurityOption to enroll in the Alaska Deferred Compensation ProgramNote: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
Personal leave with an accrual rate increase based on time servedTwelve (12) paid holidays a year
01
Please explain your experience working in a professional office and providing administrative support, and for how long.
02
Please explain your experience and how many years you have with researching and purchasing procurement items.
03
Please explain your experience and how many years you have processing and reviewing timesheets.
04
Please explain your experience dealing with fast-paced work and the skills you rely upon to work in a team environment.
05
Please explain your experience and how many years you have with reconciling and processing daily revenue deposits.
Required Question