Procedure Scheduler

EOE Statement We are an equal employment opportunity employer. inSite Digestive Health Care complies with all applicable Federal civil rights laws as well as Section 1557 of the Affordable Care Act (ACA) and does not discriminate on the basis of race, color, national origin, age, disability, or sex. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Description Job Summary The scheduler is responsible for all scheduling of surgeries/procedures performed at the request of physicians. The scheduler has accountability for maintaining and updating a schedule that accurately denotes procedures performed and physicians involved. The scheduler is also responsible for developing and maintaining open and positive communications with the outside medical facilities. Responsibilities & Duties Coordinates procedure time between patient, physician and endoscopy center and/or hospital/outpatient surgery center. Maintains calendar of surgery and procedure times; follows up with physician to resolve scheduling conflicts in a timely manner. Pre-certifies procedures with insurance company. Faxes patient packets to surgical facilities, including histories and physicals and other doctor's orders. Keeps track of pending Histories and Physicals and scans patient packets. Schedules dispensary patients. Obtains necessary special equipment requested by physician for specific procedures. Serves as a primary contact for the patient, provides pre- and post-procedure instructions and assists with patient inquiries. Works proactively to ensure that all arrangements have been made to ensure a timely and orderly environment for each surgical procedure. Follows up with all parties involved to communicate changes in schedule or place of surgery; works proactively to ensure that all changes are handled in an orderly fashion Responsible for maintaining complete, accurate, and up-to-date scheduling records. Maintains current physicians' schedules and ensures that cases are not scheduled when the physician is unavailable. Assists with 'check-out' functions including future appointment scheduling and verifies all previously entered demographics. Performs various administrative and clerical duties required to support these functions and, on an as-needed basis, may be required to perform other tasks. Qualifications HS Diploma/ GED required At least 1 year of procedure/ surgery scheduling experience in a medical setting Position Requirements Required Skills Ability to manage a heavy caseload in an organized and efficient manner Ability to recognize potential scheduling issues and offer solutions to physicians Ability to maintain a working relationship with staff and outside medical facilities Ability to read handwritten and transcribed documents in the medical record and interpret information Ability to enter complete and accurate data into a computer system Computer literate- ability to type 40 WPM Knowledge of medical terminology, procedure codes, general office duties, and EMR duties Full-Time/Part-Time Full-Time Position Procedure Scheduler Number of Openings 1 Exempt/Non-Exempt Non-Exempt Hiring Manager(s) Susana Machuca Location inSite Pasadena South - ADDC About the Organization inSite Heath Care Management, LLC the largest gastroenterology medical group in California, with over 50 highly respected and experienced gastroenterologists and allied health professionals, invites those seeking a calling: to help improve the lives of the people in our communities and to better the future of healthcare. Guided by ethical values and transparency, we are a group of innovative healthcare professionals steadfast in our goals to provide high patient satisfaction. We welcome talent from all parts of the country who are interested in joining our patient centered gastroenterology group. This position is currently accepting applications.