Executive Assistant, Flight Coordinator

Selene Aviation is actively seeking an Executive Assistant, Flight Coordinator for a unique opportunity for a highly driven and motivated individual looking to develop and grow their career in private aviation. This role demands strong organizational skills, attention to detail, and effective communication abilities. Our successful candidate will play a vital role in maintaining day to day details. Join us and be a part of a company that truly empowers you to create the life and career you want. Responsibilities: Booking Coordination • Assist CEO in the booking process, including sourcing charter aircraft and coordinating flight details. • Collaborate with operations and logistics to ensure seamless execution of charter flights. • Details pre, during and post flight checklist items are listed on the attached document. Network Building • A strong network within the private aviation industry, including connections with aircraft operators, brokers, FBOs (Fixed Base Operators), and other relevant entities, is advantageous. The candidate will be coached and included in this area with the CEOs. • Opportunity for business travel to regional and national conferences as well as other industry events and trainings. • In person meetings with operators and other company vendors. • Visits to FBOs to prep aircraft and greet clients. High-Level Communication Skills • Ability to effectively communicate the unique value propositions of different private aviation services, negotiate complex contracts, and maintain a high level of professionalism when interacting with vendors and clients. Confidentiality and Discretion • Given the sensitive nature of clients and their travel arrangements, maintaining confidentiality, and exercising discretion is paramount in this industry. • These qualifications, combined with a passion for luxury travel and an understanding of the expectations of elite clientele, can greatly enhance success in a sales role within the private aviation industry. Documentation and Files • Prepare and organize necessary documentation for each charter, including passenger lists and flight itineraries. • Assist with creating and organizing client and vendor lists. Help to organize company documents. Sales Support and Reports • Generate sales reports and analytics to assist CEOs in evaluating performance and identifying areas for improvement. • Coordinate with CEOs and personnel to create promotional materials and support sales campaigns. Marketing • Daily empty leg marketing email and monthly newsletter via assigned platform. • Social media • Special event materials Qualifications • Bachelor’s degree in Business, Marketing, or a related field preferred. • Proven experience in sales support or coordination, preferably in the aviation or luxury service industry. • Strong communication and interpersonal skills. • Proficient in using CRM software and Microsoft Office Suite. • Detail-oriented with excellent organizational and multitasking abilities. • Thrive in a fast-paced environment. • Strong attention to detail. • Knowledge of the private jet charter industry and aviation regulations is a plus.