Office Manager

Job Description: Office Manager Position Title: Office Manager Department: Management Reports To: CEO and Chief of Staff Job Type: Full-Time Position Summary: The Office Manager will oversee the smooth operation of the day-to-day administrative tasks in the office of a hospitality company. This role requires excellent organizational, multitasking, and communication skills. The ideal candidate will have experience in office management, strong attention to detail, and a proactive approach to problem-solving. The Office Manager will work closely with various departments, ensure effective office procedures, and provide support to senior management to ensure the overall efficiency of the company. Key Responsibilities: · Office Operations: o Oversee the daily operations of the office, ensuring a clean, organized, and efficient environment. o Manage office supplies and inventory, placing orders as needed and managing budgets. o Coordinate office equipment maintenance and troubleshooting. · Administrative Support: o Handle correspondence, including emails, phone calls, and mail distribution. o Organize meetings, conferences, and events for internal and external stakeholders. o Maintain and update company records, files, and documents, both physical and digital. · Team Collaboration: o Collaborate with cross-functional teams, including HR, marketing, and operations, to ensure office needs are met. o Provide general support to team members, assisting with ad hoc tasks as required. · Facilities Management: o Manage relationships with building management and other third-party service providers. o Oversee office cleanliness, office layout, and other facilities-related issues. 2 / 2 o Manage insurance policies for numerous corporate entities, office spaces, and hotel locations. · Skills: o Excellent organizational and multitasking skills. o Strong verbal and written communication skills. o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. o Ability to maintain a positive and professional attitude in a fast-paced environment. o Strong attention to detail and problem-solving skills. o Customer service-oriented with a friendly and approachable demeanor. · Additional Requirements: o Ability to handle confidential information with discretion. o Flexibility and adaptability to shifting priorities and tasks. o Ability to manage time effectively and work independently. Working Conditions: · Full-time position (40 hours per week) · Office environment with occasional travel required to local hospitality sites or events.