Administrative Assistant to the CEO

Key Responsibilities: Board Meeting Support: Attend monthly board meetings. Take detailed minutes during board meetings and ensure their accuracy as public records. Moderate virtual attendees via Microsoft Teams and manage in-person attendance. Coordinate logistics for board meetings, including catering and other preparations. Executive Support: Provide high-level administrative assistance to the President & CEO, including managing calendars, scheduling meetings, and coordinating travel and business arrangements. Serve as the gatekeeper, prioritizing tasks, screening calls, and ensuring efficient use of the CEO’s time. Assist with media interviews, speaking engagements, and communications with commissioners and staff. Greet visitors, provide hospitality, and ensure a professional office environment. Collaborate with other Executive Assistants to coordinate schedules and events. Administrative Operations: Order catering and assist with planning and organizing meetings and events. Manage communication preferences and administrative needs of the Board of Commissioners. Ensure smooth handover and knowledge transfer by shadowing the retiring Executive Assistant during the first month. Qualifications: Experience & Education: Bachelor’s degree. Minimum of 3 years of executive support experience Experience working with a Board. Technical Skills: Proficient in Microsoft Office Suite (Outlook, Teams, PowerPoint). Experience with calendar management and virtual meeting platforms. Familiarity with DocuSign is a plus.