Senior Administrative Associate, Faculty Affairs

Administer recruitment of faculty. Serve as the primary liaison between the department and candidates, maintaining open and effective communication throughout the recruitment process. Monitor and review applications, sharing qualified candidate applications with hiring managers. Respond promptly to inquiries, providing timely updates and conveying important information. Coordinate candidate recruitment visits, working with complex schedules and calendars to create well-organized interview itineraries for candidates and hiring committee members. Provide support to the candidate on the day of the interview. Collaborate with various stakeholders to ensure seamless logistics, including arranging travel, accommodations, and transportation as needed. Support recruitment strategies, including identifying and contacting potential candidates, facilitating the collection of feedback, and continuously seeking opportunities to improve and enhance the recruitment process.Manage the calendar of the Associate Chair of Clinical Operations, coordinating and aligning the complex and busy schedules of all parties involved. Assist with preparation of presentations, communications, and other tasks as needed.Manage faculty effort. Review faculty leave and professional development requests, ensuring alignment with University of Texas at Austin leave policies. Manage internal tracking and report paid time off. Manage and update faculty and staff cost allocations.Promptly field a variety of inquiries from partners, faculty, staff and colleagues. Skillfully manage inter- and intra-departmental communication through email, phone, video conference and other mechanisms. Maintain a high level of confidentiality and professionalism, handling sensitive candidate, faculty, staff, and operational information with utmost discretion.Participate in staff meetings and professional development activities. Other related duties as assigned.