Office Manager and Training Center Coordinator

JOB SUMMARY Stacy and Witbeck is a general contractor that specializes in building Heavy Civil Transportation Infrastructure. We are seeking a proactive mid-to-senior level administrative professional to help manage our Regional Salt Lake City Office. Ideally the candidate will have experience working in a fast-paced corporate environment and strong acumen of handling tasks such as reception duties, general office/facility management and event planning and logistics. This is a great opportunity for candidates who are self-starters, can work independently and enjoy busy office atmospheres and collaborating with many departments. COMPENSATION: $65k - $70k ESSENTIAL DUTIES AND RESPONSIBILITIES Office Support Reception duties such as answering, routing phone calls, taking messages as needed. Kitchen maintenance, including keeping pantry items stocked, cleanliness, loading/unloading dishwasher and weekly fridge cleaning, throwing out old food etc. Mail distribution and sending/receiving packages from USPS, UPS, FedEx and Costco. Ordering office and kitchen supplies as needed. Upkeep of kitchens and multiple conference rooms and shared workspaces. Ensuring all supplies are stocked and rooms are kept tidy including IT equipment and cords. Assist HR with managing inventory and ordering company swag items and shipping new hire packages. Holiday office decorating. Office key fob management. Coding office invoices and processing for payment. Maintaining current business licensing and local association memberships. Coordinate with IT dept for IT equipment needed for shared spaces. Training Center & Event Support Assist with reserving conference rooms, bid room and training center spaces as directed. Assist with event configuration. Arranging tables, chairs and IT equipment etc. Assist with ordering any supplies needed for events. Assist with Food & Beverage needs. Placing catering orders, F&B set up etc. Managing any vendors associated with training or other corporate events. Assist with hotel arrangements for visiting guests. Assist with planning the Annual Holiday Party. Facilities Maintenance Maintain all office equipment such as copiers, printer, coffee machines etc.Call in for service or repairs if needed. Manage all facility vendors and services such as landscaping company, janitorial service, window cleaning, pest control, carpet cleaning, fire alarm testing & fire extinguisher inspections, roof debris cleaning, additional trash pickups, etc. Conduct regular inspections and report any unsatisfactory performances to vendors. Regular inspection of the outside building areas, landscaping, patio, parking lot, trash receptacle area etc Point of contact for building emergencies, flood, power outages, security alarm point contact etc. May be required to report onsite for emergencies at any time. General understanding of HVAC system, plumbing systems, electrical and lighting systems. Manage thermostat controls and programing. Schedule quarterly, annual, etc. maintenance for HVAC system, elevator, etc. QUALIFICATIONS Education & Experience: High School Diploma or GED Certificate 5 years of administrative experience Experience in a Construction/Contracting environment preferred Knowledge, Skills & Abilities: Have a solution-oriented mindset and a positive, professional attitude Strong analytical and problem-solving skills Good organization and time-management skills Ability to multi-task daily tasks Able to work in a fast paced environment, able to set deadlines and prioritize tasks Effective verbal and written communication skills Able to make sound and timely managerial decisions Able to provide and receive constructive feedback to promote improvement and growth Proficient in Microsoft Office suite including Teams, Word, Excel, Outlook Familiar with or able to learn and must use Vista/Viewpoint, Adobe or Bluebeam (PDF viewer/editor), office equipment (mail machine, multifunction machine, laminators, projectors, etc) CERTIFICATES, LICENSES, REGISTRATIONS Valid Driver's License preferred WHAT WE HAVE TO OFFER We are a 100% employee-owned company with a competitive ESOP (Employee Stock Owner Plan) Company pays 100% of employee premiums for health insurance; employee pays up to $15 per week for family premiums) Life Insurance provided Annual Raises and Bonuses Generous Company 401k Contribution Paid and Volunteer Time Off DIVERSITY We respect diversity and understand the value that different backgrounds and experiences brings to the workplace. We are committed to building a diverse environment and it is an ongoing part of our corporate culture. We are recognized for our ability to achieve employee and subcontractor diversity in every community where we work. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and see. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be occasionally exposed to outside weather conditions. The noise level in the work environment is usually low to moderate. NOTE This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.