Vice President, Program Administration and Finance

SUMMARY Title: Vice President, Program Administration and Finance Hours: Full-time, exempt Compensation: $115,000 – $130,000/annually Benefits: 100% employer-paid medical, dental, and vision insurance premiums; generous employer 401(k) contribution; liberal PTO; flexible and remote work environment; work from home package; annual professional development budget Location: Must permanently, and physically reside in the United States; strong preference for easy access to Washington, DC Physical Requirements: Prolonged periods of sitting at a desk and working on a computer; travel to office environments for meetings 5-10% BACKGROUND About Restore America’s Estuaries Restore America’s Estuaries (RAE) is a national leader in coastal restoration and protection, practitioner education and advocacy. Our local projects restore coastal wetlands, open fish passages, remove invasive species, engage communities, and build organizational capacity. We advance the science and practice of habitat restoration through high-level meetings, technical exchanges and our biennial RAE Coastal & Estuarine Summit. As a leader in coastal issues, we advocate for coastal communities through engagement with Congress and the federal administration. Moving Forward Restore America’s Estuaries is completing its 2019-2024 strategic plan with successful implementation in key areas such as funding and creating programs to ensure a more inclusive distribution of resources in the coastal sector. As we launch our 2025-2028 plan we are looking to strengthen operational excellence, foster an organizational culture of belonging, and expand our programs. ROLE OVERVIEW As Restore America’s Estuaries continues to grow, we are looking to add a collaborative, forward looking senior leader to continuously improve operations, grant management and organizational performance. We have a long track record of clean audits and compliance with all federal regulations and procurement processes. This role will manage two grant administrators, an outsourced accounting firm, and an outsourced IT firm and reports to the President. QUALIFICATIONS Bachelor’s degree in Business Administration, Finance, or a related field; master’s preferred Minimum of 10 years of experience in management within the nonprofit sector; preferably in the environmental or coastal sector Proven track record in financial management, grants administration, and operations Strong leadership, communication, and interpersonal skills to facilitate integrating different functions and supporting staff Experience with federal awards and compliance requirements; demonstrated experience working with agencies such as EPA, NOAA and Department of Interior preferred Expertise working in QuickBooks and Bill.com, experience with grant management systems such as Blackbaud, federal payments systems like ERA Commons Experience managing outsourced relationships in IT, audit and finance functions Knowledge of labor regulations and human resource practices; experience managing human resource activities preferred Fluency in spoken and written English; multi-lingual skills preferred and highly valued Must have prior authorization to work in the United States without sponsorship; full-time residency in the United States, with a strong preference for living near Washington, DC Passion for coastal conservation issues preferred PRIMARY DUTIES Leadership and Management Oversee daily operations and administration, including two staff members Mentor and support development of direct reports, and more broadly in the organization Foster organizational culture of thoughtful action and collaboration Manage finance, grants, and federal awards reporting and compliance Provide guidance and support to department heads and staff focused on financial compliance and operational guidance Financial Oversight Develop and implement financial strategies including an annual plan and long-term forecasting Manage federal single annual audit process; periodic agency program audits for NOAA, EPA and other federal agencies Manage Board audit committee; collaborate with Board on financial management Manage budgeting, cash flow, and financial reporting Ensure compliance with financial regulations and standards Support budgeting and organizational resource planning on funding proposals Grants Management Oversee the administration and compliance of federal grants according to 2 CRF 200, foundation and private grants according to grant terms Ensure accurate and timely reporting to funders across federal agencies, foundations and private sector donors Provide oversite of RFPs on grants and contracts Develop and maintain relationships with federal project officers and administrative staff; act as key resource on escalation of compliance questions Human Resource and Operations Management Oversee human resources, IT, and administrative functions Work on cross cutting initiatives to foster staff engagement and belonging Implement and improve operational policies and procedures Ensure staff are trained on key policies and procedures Design information management and performance dashboards Strategic Planning & Execution Contribute to the development and implementation of the organization’s strategic goals Collaborate with staff to align operations with organizational objectives Learning & Growth RAE is a dynamic organization and appreciates the entrepreneurship and collaboration of staff. Additional responsibilities will be developed based on the candidate’s experience, career goals and RAE staffing needs. TO APPLY Please send a cover letter and resume to dhaydenestuaries.org, with VP, Program Administration and Finance VP, in the subject line. This position is open until filled. RAE is an Equal Opportunity Employer; women, minorities, and individuals with differing abilities are particularly encouraged to apply. If you meet at least 75% of the qualifications of this description, we encourage you to submit an application. Candidates selected for an interview will be notified on a rolling basis. Please email dhaydenestuaries.orgfor accommodation requests regarding the application process. Application Process: Initial screening phone call interview Video call interview with RAE staff Face-to-face final interviews in Washington, DC Reference check and background check Offer