Administrative Assistant

Job Title: Administrative Assistant (Contract Position) Location: State College, PA Contract Duration: Through Mid-April, 2025 Hours:Full-Time We are looking for an Administrative Assistant to join our team on a contract basis through mid-April, 2025. In this role, you will be the backbone of our office operations, providing essential support to keep everything running smoothly. If you're detail-oriented, computer-savvy, and enjoy working in a dynamic environment, this could be the perfect opportunity for you Key Responsibilities: Phone & Reception Support: Answer the main office phone line, take messages, and direct calls appropriately. Monitor and respond to voicemail messages in a timely manner. Visitor Coordination: Greet visitors, issue and track visitor badges, and ensure their smooth entry to the facility. Mail & Office Supplies: Sort and distribute incoming mail, and ensure office supplies are replenished as needed. Manage snack and drink inventory for office needs. Event Support: Assist with ordering, setting up, and cleaning up for individual or group lunches, meetings, and events as needed. Conference Room Preparation: Ensure conference rooms are stocked and ready for meetings, including setting up refreshments and ensuring equipment is functional. Emergency Preparedness: Maintain and update facility emergency evacuation lists monthly to ensure safety and compliance. General Office Support: Provide general administrative assistance and additional tasks as required by the manager to support the business. Key Qualifications: Computer Skills: Proficient with Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new systems. Strong Organizational Skills: Ability to juggle multiple tasks with attention to detail and accuracy. Excellent Communication: Clear, professional communication skills when interacting with visitors and team members. Team-Oriented: Flexible and adaptable with a collaborative, positive attitude. Problem Solver: Resourceful and quick-thinking when managing office needs and unexpected situations.