Administrative Assistant

Salary: $32,686.00 - $46,578.00 Annually Location : Laurens County, SC Job Type: FTE - Full-Time Job Number: 171052 Agency: DDSN-Whitten Regional Center Opening Date: 11/14/2024 Closing Date: 12/5/2024 11:59 PM Eastern Class Code:: AA75 Position Number:: 60010373 Normal Work Schedule:: Monday - Friday (8:30 - 5:00) Pay Band: Band 4 Opening Date: 11/14/2024 EEO Statement: Equal Opportunity Employer Agency Specific Application Procedures:: Online applications must be submitted at https://www.governmentjobs.com/careers/sc/ddsn. You must include ALL current and previous work history and education. Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions. Job Responsibilities About Whitten Regional Center Whitten Regional Center is a residential facility of the South Carolina Department of Disabilities and Special Needs located in Clinton, SC serving residents with intellectual and developmental disabilities. General supervision provided by dentist with direct supervision during dental procedures. Under limited supervision, perform all administrative, bookkeeping, duties to the office of the Facility Administrator, Assistant Facility Administrator, Director of Consumer Supports, and Residential Administrator. Assist Direct Support Managers (DSM), Unit Supervisors, Habilitation Specialists, and Clothing Coordinator as needed, exercising judgment in the application of established office practices and procedures. Reviews content of documents in order to file, sort, copy, etc., and/or determined if documents are completed. 1. Collect personnel action packets (P40s) from all regional center departments for signature by the Facility Administrator and Assistant Facility Administrator and coordinate the approval process within the Executive Suite. Consolidate all approved personnel actions across the regional center and deliver to Human Resources (HR) as soon as possible. Keep a log of all personnel actions processed and submitted to HR to include a copy of the approved P40. Prepare all personnel actions for the Campus Support Department, obtain required approvals, and submit to HR as required. 2. Accurately manages Executive Suite paper flow, center-wide information, and verbal and written communication. Support DSMs and Residential Administrator in communicating staffing notices to appropriate attendees. Provides information to Whitten Center staff and Central Office requested (procedures, deadlines, timelines, changes, due dates, etc.). 3. Collect, compile, and report data as needed per established procedure/timelines and complete special reports as assigned/required. Maintain and up-keep Whitten Center operational files and employee information files for Executive Suite direct reports. 4. Transcribe, type correspondences, reports, minutes, schedules, etc., and disseminates/file appropriately. Answer telephone, record messages and route calls as appropriate for Executive Suite. 5. Act as a backup to support Whitten Center departments with completion of personnel actions. Other duties as assigned. The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes: 15 days annual (vacation) leave accrual per year 15 days sick leave per year 13 paid holidays Paid Parental Leave Health, Dental, Vision, Long Term Disability, and Life Insurance State Retirement Plan and Deferred Compensation Programs Minimum and Additional Requirements A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Preferred Qualifications High School diploma or equivalent in addition to including business/secretarial training. Additional Comments About Our Agency : The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of intellectual disability and related disabilities, autism spectrum disorder, traumatic brain injury, spinal cord injury and similar disability. EEO Statement: SC DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability. Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening - to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services' Child Abuse and Neglect Central Registry screening, and CMS "List of Excluded Individuals/Entities" screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials.We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position. Immunization: If this position requires the applicant to work directly with DDSN consumers, a (2) step PPD testing or QuantiFERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment. State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster. Employee Referral: The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resource for further information. Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Benefits for State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available. 01 Do you understand the following statement? If you have been convicted of a misdemeanor or felony criminal offense after your 17th birthday, you MUST list this information under "agency-wide question 1 & 2" regardless of how long ago the conviction(s) took place (unless you have taken steps to expunge your record). This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. You may only omit minor traffic violations such as speeding tickets & seatbelt violations, etc. Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and may be grounds for termination. It is your responsibility to know what is on your criminal record. If you have questions regarding this requirement, please inquire before you complete your application. Yes No 02 In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster. Will you be able to meet this requirement? Yes No 03 Which of the following best describes your education? High School Diploma or GED Associate's Degree Bachelor's Degree Master's Degree None of the above 04 How much clerical experience do you have? None Less than 2 years 2 to 4 years More than 4 years 05 Have you ever worked for Whitten Regional Center (or any of our other facilities to include Coastal, Pee Dee, Midlands and Saleeby Centers) South Carolina Department of Disabilities and Special Needs before? Yes No 06 If you answered "yes" to question, please briefly explain where you have worked. If you answered "no" please enter "N/A". 07 Have you ever worked for a State Agency? Yes No 08 If the answer to the above question is "yes", please include the agency name, name of state, facility name, department name, address/location, past reporting manager, dates of employment, job title, job responsibilities/duties, and reason for leaving. If you answered "no", please enter "N/A". 09 How did you hear about this position? State Government Website (jobs.sc.gov) Indeed Career Fair Social Media SCWORKS Billboard DDSN Employee or Recruiter College or University Instructor or Staff College or University Job Portal Other 10 If you answered "DDSN Employee or Recruiter" or College or University Staff" please list the name of the employee or recruiter. If you listed "Other" please list the source below. 11 I understand that ONLY a complete and accurate application will be considered. I have included ALL current and previous work history and education and know that my resume will NOT be accepted nor reviewed to determine if I have met the qualifications of the position; it will be passed over. Additionally, the supplemental questions are considered part of my official application. By checking "Yes" I certify that I have followed the application instructions. Yes No Required Question