Office Manager

Office Manager On-site in Austin, TEXAS, MUST Have Law Firm experience Duties and Responsibilities: Manage all aspects of office functions, tasks, and responsibilities relating to its employees, clients and visitors. • Liaison for Central Texas Office with Houston and Dallas offices. • Provide aid to Attorneys and Legal Assistants as needed. • Manage and coordinate with the office administration team to ensure performance provides successful results; Create solutions for administrative challenges; Responsible for distribution of workload when administrative employee is out of office; Responsible for training, evaluations, and working with Human Resources and Partners on corrective direction. • Manage building maintenance and work order requests; Assist with emergency scenarios relating to uncontrolled events; Coordinate with Facilities Manager regarding building operations. • Work with Human Resource Director to coordinate interviews, annual evaluations, on/ off-boarding documents, training schedules, employee relations, office conditions, office bulletins, annual insurance enrollments, safety reports, and workers comp claims. • File and chart management of Central Texas District accounts, MUD meeting schedules, TPIA, and Notice to Purchaser. • Manage Austin Calendar to ensure all meetings are accurately listed; Communicate with team regarding availability of conference rooms; Manage employee notifications and firm activity schedules. • Maintain records for Efile; Coordinate with Records Director and employees regarding file maintenance. • Manage facilitation of meetings, meal set-up and client readiness. Instruct Office Assistant accordingly. • Maintain annual publications, subscriptions, vendor accounts and orders. • Check Processing; Work with Finance Director regarding records. • Manage office safe with sensitive materials or objects needing security; Manage functions for user access. • Make office purchases with business credit card and work with Finance Director regarding receipts and billing details. • Manage and maintain adequate inventory of office and break room supplies. • Responsible for incoming and outgoing packages with prompt distribution. • Responsible for the set-up of firm meetings and office trainings; print Agendas and attachments for Attorney readiness.