Administrative Assistant

Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Coordinates with security to provide building access for contractors. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Primary liaison with Corporate HR & AP– payroll issues, timesheets, etc. Assists with parking and leasing issues when tenants have questions. Manage & schedule all Special Events & Filming projects in the building. Develop and maintain positive tenant relations by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Schedules all Tenant Events & Tenant giveaways. Requirements: Bachelor's degree and 1 year of administrative experience