University of California - San Francisco Campus and Health
Executive Assistant Coordinator
University of California - San Francisco Campus and Health, San Francisco, California, United States, 94199
Executive Assistant Coordinator
Human ResourcesFull Time81895BRJob Summary
Provides executive administrative support for two senior UCSF/UCSF Health leaders to facilitate and sustain strategic and operational goals. Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of these leaders and their teams. Coordinates projects/programs, manages calendars, meetings agendas and materials, coordinates purchasing, assists with project, and organizes events. Partners with HR administrative team to collaborate on goals and projects. Performs short- and long-term planning for the organization. Exercises discretion and confidentiality in all dealings and demonstrates good judgment in selecting methods and techniques for obtaining solutions.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $75,700 - $123,100 (Annual Rate).To learn more about the benefits of working at UCSF, including total compensation, please visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlDepartment Description
UCSF Human Resources (Campus/Health) has a mission of attracting, developing, and retaining outstanding and diverse people with a vision of being a strategic and trusted partner empowering the UCSF community to leverage their talents. Human Resources is committed to providing an outstanding customer experience, leading workforce strategies, creating an engaging environment focused on continuous improvement for the HR team, and demonstrating value to the organization.Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training3-5 years of progressively responsible project management/admin/executive assistant experienceStrong skills in short-term planning, analysis, problem-solving, and customer serviceInterpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skillsKnowledge of a variety of administrative operational activities such as event planning, project coordination, data analysis/reporting, production of project deliverables/collateral.Ability to use discretion and maintain confidentialityPreferred Qualifications
Thorough knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel managementSolid knowledge of common University-specific computer application programsThorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employeesAbout UCSF
At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team. Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at
diversity.ucsf.edu . Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.Organization
HealthJob Code and Payroll Title
007377 ADMIN OFCR 3Job Category
Administrative Support, Professional (Non-Clinical)Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)Employee Class
CareerPercentage
100%Location
San Francisco, CACampus
Minnesota Street (SF)Work Style
HybridShift
DaysShift Length
8 Hours
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Human ResourcesFull Time81895BRJob Summary
Provides executive administrative support for two senior UCSF/UCSF Health leaders to facilitate and sustain strategic and operational goals. Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of these leaders and their teams. Coordinates projects/programs, manages calendars, meetings agendas and materials, coordinates purchasing, assists with project, and organizes events. Partners with HR administrative team to collaborate on goals and projects. Performs short- and long-term planning for the organization. Exercises discretion and confidentiality in all dealings and demonstrates good judgment in selecting methods and techniques for obtaining solutions.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $75,700 - $123,100 (Annual Rate).To learn more about the benefits of working at UCSF, including total compensation, please visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlDepartment Description
UCSF Human Resources (Campus/Health) has a mission of attracting, developing, and retaining outstanding and diverse people with a vision of being a strategic and trusted partner empowering the UCSF community to leverage their talents. Human Resources is committed to providing an outstanding customer experience, leading workforce strategies, creating an engaging environment focused on continuous improvement for the HR team, and demonstrating value to the organization.Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training3-5 years of progressively responsible project management/admin/executive assistant experienceStrong skills in short-term planning, analysis, problem-solving, and customer serviceInterpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skillsKnowledge of a variety of administrative operational activities such as event planning, project coordination, data analysis/reporting, production of project deliverables/collateral.Ability to use discretion and maintain confidentialityPreferred Qualifications
Thorough knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel managementSolid knowledge of common University-specific computer application programsThorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employeesAbout UCSF
At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team. Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at
diversity.ucsf.edu . Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.Organization
HealthJob Code and Payroll Title
007377 ADMIN OFCR 3Job Category
Administrative Support, Professional (Non-Clinical)Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)Employee Class
CareerPercentage
100%Location
San Francisco, CACampus
Minnesota Street (SF)Work Style
HybridShift
DaysShift Length
8 Hours
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