PrideStaff is hiring: Part Time File Clerk in Hattiesburg

File Clerk/Legal Assistant

Position Summary: Part Time with possible Full Time

PrideStaff Hattiesburg is seeking a part-time file clerk/legal office assistant for a local law firm. This fast-paced professional environment requires outstanding organizational skills, attention to detail and the ability to work independently for our team. Prior experience in a Legal Office and with legal clients filing including both electronic and hard filing preferred.

The File Clerk/Legal Assistant supports the office and team with various administrative tasks, phone screening, proofreading documents, managing facilities, scheduling meetings, and assisting with marketing duties. The Assistant must be efficient, flexible, and experienced in diverse administrative responsibilities. Requires a candidate that is highly detail oriented.

• Assist with and ensure quality of client deliverables and files – Ensure electronic filing systems are maintained and comply with Firm’s standards. Ensure security, integrity, and confidentiality of data. This position always requires a signed Nondisclosure Agreement on file during employment.
• Format documents, presentations and reports in Word, PowerPoint and Excel to meet Firm’s policies and standards. Proofread and edit documents. Maintain client information in and input prospect information into system.
• Provide administrative duties and ensure the office is operating efficiently – Perform general support duties such as scanning, shredding, processing outgoing mail, printing, shipping, deliveries, errands, office supplies, and other duties as assigned. Manage multiple calendars. Arrange meetings, conference calls and video conferences using Outlook and Zoom. Maintain and stock common areas such as workroom, supply room, conference rooms, and community kitchen and snack areas. Troubleshoot technology hardware and software issues as needed to assist attorneys and staff.
• Maintain facilities and equipment – Manage relationships with vendors, service providers and other outside resources. Coordinate with IT department on all office equipment and maintain local inventory, storage, and distribution of equipment. Coordinate cleaning and basic facility maintenance, as well as office equipment repairs and maintenance.
• Perform data entry and copywriting tasks – Enter data into Excel or other database systems. Perform research and compile data.
• Other duties assigned and work schedule is on an as needed basis.

Required education and experience

• Bachelor’s degree in business administration or similar area preferred.
• Minimum 3 years' experience in editing/proofreading documents preferred.
• Minimum 3 years’ experience in a professional office environment required.
• Minimum 3 years’ Legal Office management experience preferred.
• Proven proficiency of data entry skills.
• Experience with various office equipment including printers, scanners, copiers, and video conferencing required.
• Advanced Microsoft Office skills required including Word, Excel, PowerPoint and Outlook with experience coordinating calendars.
• Experience overseeing/coordinating services such as catering for office events, administrative matters, travel, technology, etc., preferred.
• Experience with video conferencing applications including Zoom, Microsoft Team’s, Webex, etc., preferred.