Four Star Greenhouse is hiring: Administrative Assistant (Part Time) in Monroe

Customer service is the cornerstone of any successful business. At Four Star, our Administrative Assistant connects both our customers and employees with the support they need with a friendly attitude and a smile to match. If you enjoy interacting with customers and helping employees, then you have found the right place. Guests in our office often compliment us on being both professional and friendly. If this sounds like a good fit for you, we welcome you to apply for this position and join our highly motivated and talented office team.

The position involves performing a wide range of administrative and office support activities for the Employees, Guests, Managers and Directors to facilitate the efficient operation of the Company. Four Star Greenhouse is looking for someone who embodies our “Mission Statement” to assure that all contact with customers is “…easy, successful and inspiring”.

Onsite position with a part-time schedule: Wednesday & Thursday: 12:30 - 4:30 p.m. and Friday: 8:00 a.m. - 4:30 p.m.

Pay will range from $16.00 - $18.00 and will be based on education, skills, and experience.

JOB SUMMARY: Perform a wide range of administrative and office support activities for the Employees, Guests, Managers and Directors to facilitate the efficient operation of the Company. Support the Company “Mission Statement” in word and deed to assure that all contact with customers supports the “…easy, successful and inspiring” goals.

ESSENTIAL FUNCTIONS:

1. Answer telephone in a professional manner and distribute calls to proper extensions.
2. Greet guests and customers in a friendly and courteous manner.
3. Take mail out daily and distribute incoming mail.
4. Prepare shipping labels and outgoing packages and other mail functions as requested.
5. Check incoming orders via Salesforce throughout the day and distribute as needed.
6. Fill copy and fax machines with paper as needed.
7. Keep kiosks stocked with relevant marketing materials and maintain a supply of other handouts as necessary.
8. Complete necessary reports and assigned tasks as instructed.
9. Keep office area stocked with supplies, organized and neat at all times.
10. Notify appropriate personnel of incoming shipments.
11. Update SharePoint announcements daily.
12. Contribute creatively to internal employee communications as well as our marketing departments using PowerPoint and/or Adobe products to engage, inform and inspire.
13. Schedule and coordinate meetings, appointments and travel arrangements as requested.
14. Any other task, special project or duty as assigned or required.

FOUR STAR VALUES:

Row Together

o Serve each other with dignity and professionalism, so everyone feels included, valued, and supported in an environment of mutual trust and respect.

o Build trust and loyalty through responsible actions and honest relationships with a strong commitment to teamwork and collaboration.

o Create and maintain an environment in which we all are empowered and enabled to achieve our high standards and expectations while having fun.

o Set aside egos and personal goals for the good of the team.

o Communicate with each other in the most personable and inclusive way possible.

Do The Right Thing

o Make ethical, transparent, and well-intentioned decisions, even when no one is watching or the consequences are costly, focusing on what’s best for our company, customers, and each other.

o Fulfill the needs of current generations without compromising the needs of future generations through sustainable actions and processes.

o Be fair, sincere, open, and tactfully honest.

o Make decisions that drive value so we will continue to financially thrive together.

Look Around Corners

o Take calculated risks, simplify processes, embrace, and approach new ideas with the question, “how can we?”.

o Work smarter not harder, constantly seeking improvements that keep Four Star at the forefront of the industry.

o Welcome change and adapt to achieve long term sustained success.

Embrace Challenges

o Anticipate and attack challenges to meet goals and to honor commitments which may include collaborating through healthy differences of opinion.

o Recognize mistakes as learning experiences. Openly discuss mistakes with a commitment to constant personal improvement and give positive encouragement to others to keep trying.

o Own your responsibilities and be genuinely accountable for your decisions, actions, and results.

Live Long & Prosper

o Create and maintain a safe and healthy facility.

o Identify, openly discuss, and fix issues that pose risks to the safety and health of all employees and visitors.

o Seek harmony between personal and professional time.

Reach For The Stars

o Take pride in producing the highest quality products and services that exceed our customers’ expectations.

o Meet the mission of being “Easy, Successful & Inspiring” for all interactions with customers and each other.

o Make decisions based on data driven insights blended with intuition, then openly share the reasons for those decisions.

ESSENTIAL SKILLS:

1. Demonstrate more than a basic knowledge of computers, office equipment and applications including Word, PowerPoint, Outlook, & Excel. Demonstrate the ability to quickly learn and adapt to new computer systems, company specific computer programs and other new technology.
2. Communicate effectively to all employees, customers, and vendors.
3. Earn and maintain the trust of employees. This includes maintaining a high level of confidentiality as needed.
4. Demonstrate strong analytical skills by identifying areas in need of improvement.
5. Develop systems that reduce or eliminate recurring problems. Adapt systems to accommodate changes in operations.

ESSENTIAL WORK HABITS:

1. Report to work as scheduled, maintaining a level of absences that results in minimal departmental disruption and minimal unfair burden on other employees.
2. Maintain a positive and cooperative attitude with all fellow employees and across all departments. Promote positive morale by working effectively as a team member across departments.
3. Adjust schedule daily, weekly, or seasonally as directed. IE- willing to work more or less hours depending on the needs of the department.
4. Accurately use time clock to change jobs.
5. Keep work area clean and organized.

QUALIFICATIONS:

1. High level of customer service experience.

PHYSICAL ASPECTS:

1. 75% percent of time sitting at a desk utilizing a computer and telephone.
2. Lift up to 45lbs for storage, stocking, cleaning and organizational purposes.
3. 25% of time spent on feet organizing/stocking supply areas, setting up and tearing down for Company events as well as other miscellaneous tasks.