Children's Aid Society
Operations Manager
Children's Aid Society, New York, New York, us, 10261
Job ID: 007397
Description:
Salome Urena Campus (4600 Broadway)
$45000 - $55000 / year
Position Summary:
The Operations Manager ensures that all business practices and operational issues at the Salome Urena Campus, including but not limited to issues related to SONYC programs for MS 322, MS 293, Adolescent Literacy, OCS/21 st
Century, Adult Education, Success Mentors, Teens in Action, Parent and Community Engagement, Youth Basketball League, Information Systems, DOE sub-contracts with all three schools on the campus as well as DOE Facilities are addressed in a timely manner. The Operations Manager will collaborate closely with internal stakeholders including, but not limited to, Payroll, Fiscal, IT, Facilities, TMHR in supporting the implementation of Children's Aid strategic and effective practices. In this capacity, the Operations Manager serves as a liaison between the Community School Director and the SU Campus management team around business and operations practices; coordinates and implements training for site-level administrative support staff; oversees and supervises site's payroll process; orients new staff to Children's Aid business practices; and oversees continuous improvement of business practices at SU Campus.
Reporting to the Community School Director, the Operations Manager will collaborate with the management team on setting standards of efficiency, and streamlining processes, and procedures. They will advise the management team on effective practices, compliance implications, and improved systems and processes.
The ideal candidate will have a demonstrated commitment to customer service, teamwork, and meeting deadlines. They will be detail-orientated to accurately execute, monitor, and analyze accounts while understanding the bigger picture to effectively communicate operational and institutional policies. Excellent communication skills, both verbal and written, with high aptitude for analytical and critical thinking, as well as, ability to multi-task and prioritize are key skills needed in this position.
Working with the SU Campus management team, the position also contributes to the development and implementation of site-based strategies, policies, and practices.
Essential Duties
Improve the operational systems, processes and policies in support of organizational/departmental mission.
Manage and increase the effectiveness and efficiency of support services as it relates to the delivery of services through improvements to coordination and communication.
Contribute to short and long-term planning and strategy as a member of the SU Campus management team.
Collaborate closely with internal stakeholders in implementing strategic and effective practices.
Point person for SU Campus with Payroll dept. around WorkfForce1.
Ensure SU Campus staff fully transition to WorkForce1 and away from paper timesheets.
Payroll management, including tabulation of accrued employee benefits.
Preparing, verifying, and submitting payroll for employees; handle payroll issues as needed.
Disbursement of checks for SU Campus payroll/expenses.
Ensure all SU Campus employees are paid regularly and on time.
Work with SU Campus managers to ensure all required personnel forms are submitted.
Ensure all SU Campus staff and volunteers have proper clearances and required background checks.
Ensure that new staff are oriented to Children's Aid, DOE and DOH requirements and policies.
Manage Workplace orders and closing of all invoices on a monthly basis.
Monitoring and reporting on monthly advances/open purchase orders.
Process stipends as needed.
Management of subcontracts and work with central YSD team to ensure timely payments.
Collection of documentation for NY Times reporting.
Handle MetroCard requests for SU Campus.
Set and lead high standards for internal and external customer service.
Supervise part-time office staff and create their work schedules.
Maintain archives in storage and create/maintain system for retrieval.
Minimum Qualifications:
Commitment to Children's Aid mission.
Associate or higher in Business Management, Human Resources, or a related field or 5 years' experience in a similar position.
Proficient in English and Spanish.
Key Competencies:
Proficient in computer skills, including Excel, Word, Outlook, Google, and Access.
Strong verbal and written communication abilities with a collaborative management style.
Experienced in government contract management and operations management.
Demonstrated leadership in managing major projects or initiatives.
Committed to high professional ethical standards, diversity, and a fast-paced work environment.
Passionate about helping youth succeed.
Skilled in handling sensitive information with discretion.
Job Type:
Full Time
Location:
Manhattan
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Description:
Salome Urena Campus (4600 Broadway)
$45000 - $55000 / year
Position Summary:
The Operations Manager ensures that all business practices and operational issues at the Salome Urena Campus, including but not limited to issues related to SONYC programs for MS 322, MS 293, Adolescent Literacy, OCS/21 st
Century, Adult Education, Success Mentors, Teens in Action, Parent and Community Engagement, Youth Basketball League, Information Systems, DOE sub-contracts with all three schools on the campus as well as DOE Facilities are addressed in a timely manner. The Operations Manager will collaborate closely with internal stakeholders including, but not limited to, Payroll, Fiscal, IT, Facilities, TMHR in supporting the implementation of Children's Aid strategic and effective practices. In this capacity, the Operations Manager serves as a liaison between the Community School Director and the SU Campus management team around business and operations practices; coordinates and implements training for site-level administrative support staff; oversees and supervises site's payroll process; orients new staff to Children's Aid business practices; and oversees continuous improvement of business practices at SU Campus.
Reporting to the Community School Director, the Operations Manager will collaborate with the management team on setting standards of efficiency, and streamlining processes, and procedures. They will advise the management team on effective practices, compliance implications, and improved systems and processes.
The ideal candidate will have a demonstrated commitment to customer service, teamwork, and meeting deadlines. They will be detail-orientated to accurately execute, monitor, and analyze accounts while understanding the bigger picture to effectively communicate operational and institutional policies. Excellent communication skills, both verbal and written, with high aptitude for analytical and critical thinking, as well as, ability to multi-task and prioritize are key skills needed in this position.
Working with the SU Campus management team, the position also contributes to the development and implementation of site-based strategies, policies, and practices.
Essential Duties
Improve the operational systems, processes and policies in support of organizational/departmental mission.
Manage and increase the effectiveness and efficiency of support services as it relates to the delivery of services through improvements to coordination and communication.
Contribute to short and long-term planning and strategy as a member of the SU Campus management team.
Collaborate closely with internal stakeholders in implementing strategic and effective practices.
Point person for SU Campus with Payroll dept. around WorkfForce1.
Ensure SU Campus staff fully transition to WorkForce1 and away from paper timesheets.
Payroll management, including tabulation of accrued employee benefits.
Preparing, verifying, and submitting payroll for employees; handle payroll issues as needed.
Disbursement of checks for SU Campus payroll/expenses.
Ensure all SU Campus employees are paid regularly and on time.
Work with SU Campus managers to ensure all required personnel forms are submitted.
Ensure all SU Campus staff and volunteers have proper clearances and required background checks.
Ensure that new staff are oriented to Children's Aid, DOE and DOH requirements and policies.
Manage Workplace orders and closing of all invoices on a monthly basis.
Monitoring and reporting on monthly advances/open purchase orders.
Process stipends as needed.
Management of subcontracts and work with central YSD team to ensure timely payments.
Collection of documentation for NY Times reporting.
Handle MetroCard requests for SU Campus.
Set and lead high standards for internal and external customer service.
Supervise part-time office staff and create their work schedules.
Maintain archives in storage and create/maintain system for retrieval.
Minimum Qualifications:
Commitment to Children's Aid mission.
Associate or higher in Business Management, Human Resources, or a related field or 5 years' experience in a similar position.
Proficient in English and Spanish.
Key Competencies:
Proficient in computer skills, including Excel, Word, Outlook, Google, and Access.
Strong verbal and written communication abilities with a collaborative management style.
Experienced in government contract management and operations management.
Demonstrated leadership in managing major projects or initiatives.
Committed to high professional ethical standards, diversity, and a fast-paced work environment.
Passionate about helping youth succeed.
Skilled in handling sensitive information with discretion.
Job Type:
Full Time
Location:
Manhattan
#J-18808-Ljbffr