City of New York
Deputy Division Chief, Contract Registration
City of New York, New York, New York, us, 10261
Job Description
INTERNAL APPLICANTS ONLY:
This position is open only to current employees of the Office of the Comptroller of the City of New York currently serving in permanent (not provisional) civil service titles of either Procurement Analyst, Administrative Procurement Analyst, Associate Staff Analyst, Administrative Staff Analyst, Principal Administrative Associate, or Administrative Manager. Employees who are currently reachable on the civil service lists for the titles mentioned above are also eligible to apply. Please clearly indicate your permanent civil service title and/or your list number on the civil service exams for the titles mentioned above on your resume and cover letter. The New York City Comptroller's Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. The Bureau of Contract Administration (BCA) is responsible for reviewing and approving City contracts and agreements before they are legally effective unless this authority has been delegated to city agencies or is otherwise not legally required. The City Charter gives BCA up to 30 calendar days to review contracts and agreements. During this period, BCA ensures that appropriate funds exist for the city to make payments to vendors, confirms that the contracting agency followed proper procurement rules, and that there was no corruption in the decision-making process. Responsibilities include, but are not limited to, the following: Managing the distribution and review of a high volume of City contracts along with associated contracting procedures and related activities to determine whether a particular action should be registered; Supervising and coordinating with the CR Senior Division Chief the workload of contracting actions assigned to the CR Division; planning and coordinating Division operations amongst CR units to ensure compliance with the most current rules and statutes governing procurement; Reviewing daily and long-term contract related reports to ensure all contracts are registered accurately and on time; conducting audits on contracts reviewed and their associated documentation and materials; Reviewing all aspects of a contract submission, including agency pre-solicitation reports, solicitations, recommendations for award, responsibility determinations and contractor performance evaluations; Assisting in formulating research plans as well as recommending and implementing approved risk mitigation strategies to prevent fraud or mismanagement within the City's procurement process; Providing guidance and supervision to subordinates, resolving contract review issues according to procurement rules and office procedures; Drafting letters, reports and memoranda with respect to the above-referenced contract registration review duties; representing BCA at inter and intra-agency meetings; and performing other related special projects and analyses, as assigned; Special projects researching and evaluating contract matters of a complex or highly technical nature; and performing other related assignments as required. QUALIFICATIONS / PERMANENT CS TITLE REQUIREMENTS: This position is open only to current employees of the Office of the Comptroller of the City of New York currently serving in permanent (not provisional) civil service titles of either Procurement Analyst, Administrative Procurement Analyst, Associate Staff Analyst, Administrative Staff Analyst, Principal Administrative Associate, or Administrative Manager. Qualifications: A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Additional Information:
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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This position is open only to current employees of the Office of the Comptroller of the City of New York currently serving in permanent (not provisional) civil service titles of either Procurement Analyst, Administrative Procurement Analyst, Associate Staff Analyst, Administrative Staff Analyst, Principal Administrative Associate, or Administrative Manager. Employees who are currently reachable on the civil service lists for the titles mentioned above are also eligible to apply. Please clearly indicate your permanent civil service title and/or your list number on the civil service exams for the titles mentioned above on your resume and cover letter. The New York City Comptroller's Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. The Bureau of Contract Administration (BCA) is responsible for reviewing and approving City contracts and agreements before they are legally effective unless this authority has been delegated to city agencies or is otherwise not legally required. The City Charter gives BCA up to 30 calendar days to review contracts and agreements. During this period, BCA ensures that appropriate funds exist for the city to make payments to vendors, confirms that the contracting agency followed proper procurement rules, and that there was no corruption in the decision-making process. Responsibilities include, but are not limited to, the following: Managing the distribution and review of a high volume of City contracts along with associated contracting procedures and related activities to determine whether a particular action should be registered; Supervising and coordinating with the CR Senior Division Chief the workload of contracting actions assigned to the CR Division; planning and coordinating Division operations amongst CR units to ensure compliance with the most current rules and statutes governing procurement; Reviewing daily and long-term contract related reports to ensure all contracts are registered accurately and on time; conducting audits on contracts reviewed and their associated documentation and materials; Reviewing all aspects of a contract submission, including agency pre-solicitation reports, solicitations, recommendations for award, responsibility determinations and contractor performance evaluations; Assisting in formulating research plans as well as recommending and implementing approved risk mitigation strategies to prevent fraud or mismanagement within the City's procurement process; Providing guidance and supervision to subordinates, resolving contract review issues according to procurement rules and office procedures; Drafting letters, reports and memoranda with respect to the above-referenced contract registration review duties; representing BCA at inter and intra-agency meetings; and performing other related special projects and analyses, as assigned; Special projects researching and evaluating contract matters of a complex or highly technical nature; and performing other related assignments as required. QUALIFICATIONS / PERMANENT CS TITLE REQUIREMENTS: This position is open only to current employees of the Office of the Comptroller of the City of New York currently serving in permanent (not provisional) civil service titles of either Procurement Analyst, Administrative Procurement Analyst, Associate Staff Analyst, Administrative Staff Analyst, Principal Administrative Associate, or Administrative Manager. Qualifications: A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Additional Information:
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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