Administrative Assistant Job at Robert Half in Redwood City

Robert Half is working on an exciting long term, 6-month contract with a reputable healthcare company. Our client is a leading precision medicine company focused on patient care and finding a means to beat cancer. We are currently working with the Sr. Executive Assistant to find her an administrator to help her in her day to day. This is a FANTASTIC OPPORTUNITY for a recent graduate who is looking to gain invaluable administrative skill sets to start their career. If you are truly intrigued by advancing your career and truly want to work, this could be a great role for you.

Please see the details below and if interested, apply now. Interviews take place within the next several weeks. Do not wait! Apply now.

Location / Schedule:

Monday through Friday between Redwood City and Palo Alto 9AM - 5PM. There is an option for Hybrid flexibility.

Description:

Administrative Assistant to the Senior Executive Assistant

Key Responsibilities:

·        Work alongside the Senior EA with:

·        The organization of expenses and travel arrangements.

·        PR’s and PO’s

·        The maintenance of electronic filing systems, ensuring accuracy and organization.

·        The coordination of meetings and events, including arranging catering and logistics.

·        Overseeing the expense process including vendor onboarding and the set up of purchase requisitions.

·        Special projects and the documentation of process.

Qualifications:

·        High school diploma or equivalent required; additional education or training in administration is preferred.

·        Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint and SharePoint)

·        Proficient in the use of Oracle and Concur helpful but not necessary.

·        Strong organizational skills with the ability to prioritize tasks and meet deadlines.

·        Excellent verbal and written communication skills, including proper grammar and spelling

·        Attention to detail and accuracy in all tasks, with a commitment to maintaining confidentiality.

·        Professional demeanor, positive attitude, and strong work ethic.

·        Experience with office equipment, such as printers, copiers, and fax machines.

·        Familiarity with basic accounting principles and experience with accounting software is a plus – helpful but not necessary .