Receptionist / Administrative Assistant Job at HumanEdge in Hackensack

The Receptionist is responsible for the proper coordination of all incoming calls and guests to the headquarters office and for performing a wide range of administrative and office support activities to facilitate the efficient operation of the headquarters office.

Pharmaceuticals

• Manages the flow of all incoming calls and guests to the company
• Works with building security staff to provide smooth flow of guests between lobby and office. Caters to guests’ needs prior to and during meetings with staff
• Maintains the appearance and cleanliness of the office reception area and Vendor conference room
• Maintains relationships with external mail/courier/taxi services
• Maintains and checks the company voicemail box daily and forwards all messages appropriately, timely, and with efficiency
• Assists in maintaining all office pantry inventories
• Assists Executive Assistant to President with Advisory Board Correspondence.
• Act as back-up for Executive Assistant to President when Executive Assistant is out of office.
• Accepts responsibility for providing a positive first impression for all headquarters’ visitors
• Performs general administrative duties including photocopying, faxing, preparing general correspondence, reports, and memos
• Provides some administrative support to management team
• Perform other reasonable duties as assigned by the Facilities Manager and EA to the President
• Careful with rules; conscientious, thorough, precise, concerned with rules and accuracy
• Formal; serious, disciplined, sincere, reserved, and quiet
• Unambiguous work direction
• Extremely task oriented
• High standards of quality and accuracy
• Adhering to established guidelines and procedures
• Strong follow through on delegated tasks and assignments

BA/BS preferred but not required

• BA/BS preferred but not required o Multilingual highly desirable
• Minimum 3-5 years prior experience in similar environment at well-regarded company o Proficiency in Microsoft Office
• Action Oriented – takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Business Insight – Applies knowledge of business and the marketplace to advance the organization’s goals.

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