BCForward is hiring: Executive Administrative Assistant in New York

BCforward is currently seeking a highly motivated Administrative Assistant Intermediate for an opportunity located in New York, NY 10017

Position Title: Administrative Assistant Intermediate

Location: New York, NY 10017

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. 

Expected Duration: 3 Months contract with possible extension 

Pay Rate : $27.59/hr on W2

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).  

Job Description

• A successful Executive Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivated organization.

• In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output.

• Your daily routine also includes interaction with various executive level internal clients across the lines of businesses.

• You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

• Maintain complex and detailed calendars for multiple executives

• Screen incoming calls and determine the level of priority, while using caution in dispensing information

• Manage the coordination and logistics of both internal and external meetings

• Arrange and coordinate complicated domestic and international travel

• Organize all aspects for offsite conferences and external events, including catering and transportation

• Process invoices and T&E expense claims for team members.

• Ensure all policies are followed and items are processed within provided guidelines.

• Act as a subject matter experts for policies and procedures

• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly Required Qualifications, Capabilities and Skills

• At least five years of executive administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

• Tact and good judgment in confidential situations, and proven experience interacting with senior management

• Strong interpersonal, written, and oral communication skills

• Strong proficiency in Microsoft Office

• Excellent telephone etiquette and ability to manage competing priorities (i.e., calendar management)

• Position requires 5-day in office attendance, Monday-Friday

• College degree is a plus

• Proficiently uses word processing software packages.

• Performs secretarial as well as administrative duties.

• Arranges travel.

• Experience with MS Word, Outlook and managing calendars.

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k. 

About BCforward: 

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.  BCforward champions the power of human potential to help companies transform, accelerate, and scale.  Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years.  Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.  BCforward is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.  To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum.  As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information.  BCforward will only use this information to complete the recruitment process.  This posting is not an offer of employment.  All applicants applying for positions in the United States must be legally authorized to work in the United States.  The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position.  Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.