Ascend

Administrative Assistant Job at Ascend in Franklin

Ascend, Franklin, TN, United States

Job Description

Our commercial real estate client is seeking an Administrative Assistant to join their property management team immediately in a temp capacity with the potential to convert to fulltime.

The Administrative Assistant will provide administrative support to the Medical Office Properties team. Duties include but are not limited to:

Welcome visitors and delivery personnel by greeting them and providing prompt and excellent customer service
Office Management including but not limited to the ordering of office supplies, breakroom snacks, overseeingbreakroom and catering kitchen maintenance, communication with team members including our Day Porter, cleaning services, and maintenace teams to ensure a clean, functional, and welcoming office for all team members and guests
Assist with supporting senior staff bybooking corporate travel including flights, hotels, car service, etc
Data entry
Prepare and distributeletters and communications as directed
Assist in the creation of Power Point presentations
Preparationand distribution ofincoming and outgoing USPS/FedEx
Process monthly expense reports and productivity card receipts
Update and maintain an accurate seating chart and contact directory
Distribute Access Cards for guests and new hires
Assist with preparations for the onboarding of new hires
Monitor and maintain CPR/AED, First Aid and Emergency Kits
Provide backup to the Executive Administrative Assistant as needed including but not limited to answering andtransferring calls for Executives, travel and meeting coordination, document review and other administrativesupport as requested

Job Requirements

Positive attitude and the ability to handle stress effectively and efficiently
Ability to anticipate other's needs and a proactive disposition to address them
3-5 years of relevant work experience as an Administrative Assistant or in a corporate administrative function required
Excellent written and oral communication skills
Experienced with Microsoft Office Suite (Word, Excel, Outlook, and Power Point) and DocuSign
Strong sense of urgency, ability to work under pressure and manage multiple priorities and deadlines in a fastpaced, dynamic environment
Strong organization skills and attention to detail
Notary: bonded and notary seal
Ability to work effectively in a hybrid workplace. Onsite requirement is 3-4 days per week, onsite hours are 8:00am - 5:00pm