Administrative Assistant Job at Hyper Care Management LLC in Louisville

Full-time Administrative Assistant

On Behalf of HyperCare Management, Prestige Healthcare is looking for a full-time Administrative Assistant.

Summary:
The Administrative Assistant works very closely with the Director of Finance and other finance department employees to meet their administrative needs in regards to spreadsheet support, travel accommodations, expense reporting and document storage/retrieval and filing. Serves as a backup administrator for various platforms and applications.Qualifications:Education:

• High school diploma or equivalent
• Two years of college

Experience:

• 2 years of experience in an office environment.
• Subject matter “expert” in Microsoft applications, Outlook, and Excel

Essential Functions:

• Assists Director of Finance with coordinator of meeting and other various duties as assigned
• Assists with projects, roll-outs, and grants as needed
• Assists with administration of SAP Concur, Bank of America, and Amazon Business Prime
• Retrieves invoices from document management system for various projects
• Downloads and save company card holder statements
• Maintains a log of credit limits, increases, decreases, and delinquent expense reports
• Facilitates credit card increase requests
• Research declines and transactions
• Obtains signatures for various documents and distributes them accordingly
• Various filing, mail management, and communication distribution as needed
• Maintains the office supply inventory at an appropriate level and orders additional supplies as needed
• Works on Spreadsheets with the executive team as assigned
• Request postage as needed and maintains the updating process of postage machine
• Orders supplies for kitchen and bathrooms and maintains an orderly kitchen

Knowledge/Skills/Abilities:

• Proficient in Microsoft applications.
• Ability to communicate effectively with management, employees and visitors.
• Skilled in the use of computers and the Microsoft Office suite of applications.
• Ability to be accurate, concise and detail oriented.
• Ability to maintain confidentiality of all information.
• SAP Concur experience is a plus
• An active notary commission for Kentucky or willingness to obtain one is a plus