Ascend

Administrative Assistant Job at Ascend in San Jose

Ascend, San Jose, CA, US

Job Description

Administrative Assistant

Job Description

The Administrative Assistant will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Assistant will also work resolving issues and executing on special requests. The successful Administrative Assistant will work with vendors and team members to ensure procedures are followed. Additional responsibilities for the Administrative Assistant include the following:

Responsibilities Include:

Answering phones, greeting visitors, and providing administrative support to the management team.
Preparing and updating files ensuring completeness and accuracy.
Maintains calendar, triages incoming calls/correspondence and priority requests.
Assisting and coordinating that all key assignments, deadlines, and projects are met.
Utilizes strong organizational skills to manage multiple tasks and rapidly changing priorities. Keeps management team informed of progress or delays.
Schedules and coordinates meetings for the management team, scheduling and setting up conference rooms, coordinating audio/visual needs and handouts, making food arrangements and communicating with team members as required.
Draft correspondence as directed. This drafting requires a command of the English language as well as working knowledge of business letter formatting and grammar.
Orders and renews subscriptions and processes dues payments.
Reconciles purchasing cards and expense reports.
Coordinates and confirms conference reservation and related travel arrangement for management team.
Preparing presentations for the department and responding to correspondence on the management team’s behalf.
Preparing expense reports and ensuring appropriate approvals are timely and submitted properly.

Position Requirements

2 years of previous Administrative Assistant experience
Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.
Professional, reliable, flexible and have a positive, can-do attitude.
Excellent attention to detail with strong customer service skills and ability to prioritize
Ability to communicate well in both written and verbal communication forms.
Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.

Education

Bachelor’s degree preferred or similar work experience

Benefits

PTO, PST, Medical, Dental, and Vision

Compensation

$30 - $34/hrly