Irvine Cottages is hiring: Administrative Assistant in Irvine

POSITION OVERVIEW

Title: Administrative Assistant

Company: Irvine Cottages LLC (DBA, Irvine Cottages & Granny’s Place)

Reports to: Executive Administrator

Location: Irvine, CA 

ABOUT WELLPOINTE Inc.

Operating at the intersection of healthcare and real estate, Wellpointe is a leading provider of affordable, boutique-style residential assisted living services that specializes in offering a coordinated and integrated system of care to high-acuity older adults with multiple chronic illnesses, including Alzheimer’s and other dementia. Wellpointe differentiates itself by providing complex care and medical services coordination in a home-like environment, communicating effectively, and making resident and family satisfaction its top priority.

Wellpointe currently operates the Fresno Guest Homes, Cottages at The Colony, Irvine Cottages, and Granny’s Place residential assisted living brands in Fresno, Los Angeles, and the central & south Orange County areas of California. 

POSITION SUMMARY

The Administrative Assistant will play a crucial role in supporting our team with various clerical, administrative, and customer service tasks. The ideal candidate should have excellent organizational skills, attention to detail, and a customer-service orientation with the ability to communicate effectively with various stakeholders.

PRIMARY RESPONSIBILITIES

• Provide administrative support in the office.
• Assist with scanning and electronic filing of confidential documents.
• Assist in collecting necessary items for applications and renewals.
• Support enrollment processes and submit updates and incident reports as needed.
• Assist multiple administrative personnel with various tasks and maintain office supplies.
• Complete annual and ongoing administrative projects, including end-of-year printing and distributing forms.
• Perform clerical support such as copying, scanning, and saving documents.
• Take on additional tasks as required as the team continues to grow.

QUALIFICATIONS

• High school diploma or equivalent required.
• Minimum of 2 years of administrative experience, including handling large volumes of paperwork.
• Proficient in Word, Excel, Adobe Acrobat, and Google products.
• Strong organizational, prioritizing, and analytical skills.
• Excellent verbal and written communication skills.
• Customer-service oriented with the ability to work well in a team environment.
• Criminal background clearance is required.
• Reliable transportation, valid Driver’s License, and clean driving record.
• Pre-employment physical and TB Test required per state regulations.

Work Environment & What We Offer:

• Traditional office setting, regular business hours.
• Potential for extended hours during peak periods.
• Competitive wages and a comprehensive benefits package including Health Insurance (Medical, Dental, and Vision), Paid Sick Leave, and a Deferred Profit-Sharing Plan
• Opportunities for ongoing professional development and career growth.
• A dynamic, supportive, and collaborative work environment.