Administrative Assistant Job at Community Options in Forked River

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are seeking a highly skilled Administrative Assistant/Receptionist to join our team in Forked River, NJ . The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $15.50 per hour!

Responsibilities

• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Retrieve information from files when needed
• Organize and prioritize large volumes of information and calls
• Respond to requests for information
• Complete typing and copying as needed for management staff
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• May be required to take mail to the post office using own vehicle
• Maintain conference room usage log
• Check fax machine and distribute faxes to appropriate people
• Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
• Additional tasks and responsibilities may be assigned

Minimum Requirements

• High School Diploma or GED
• Two years of related administrative experience
• Valid driver's license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required
• May travel utilizing own vehicle
• Occasionally lift up to 15 pounds

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays-Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities

Send resume to: Resumes-NJCOE@COMOP.ORG

Community Options is an Equal Opportunity Employer M/F/D/V