Administrative Assistant Job at TemPositions in New York

Description

Be part of something bigger help us drive meaningful change in our community!

As an Administrative Assistant, you will play a key role in supporting vital social service programs and community initiatives that make a difference in Brooklyn. Whether you're coordinating educational programs, managing resources for non-profits, or assisting government offices with day-to-day operations, your contributions will have a direct and positive impact on these organizations and the people they serve.

Job Duties/Responsibilities:
Perform general typing and clerical duties including the preparation of meeting minutes, meeting notices, reports and correspondence; filing and photocopying
Backup the reception desk, screening phone calls, scheduling appointments, and handling mail distribution
Liaison with other programs and departments throughout the organization.
Assist with updating various administrative databases as required
Assist with the maintenance of administrative files and records
Under the Executive Assistants supervision, handle special projects and work with other administrative clerical staff as needed
Perform other related duties as deemed necessary and appropriate
Organize and maintain various paper and electronic filing systems and databases
Prepare forms, emails, letters and reports
Answer and triage incoming phone calls
Receive and process mail and fax documents
Fax, scan/photocopy, email, and upload documents
Schedule meetings and manage daily schedule for the office
Meet and greet all incoming guests and visitors

Qualifications:
Bilingual English/Spanish a plus
Computer Knowledge: MS Office (Word, Excel & Outlook)
Education: High School Diploma or Equivalent
Experience: Minimum of 2 solid years previous Administrative Assistant experience (preferably recent experience)
Excellent communication skills (oral and written) and organizational skills
Dependable, detail-oriented, and highly motivated with the ability to work in a fast-paced, high volume office environment
Willing and able to multitask
Ability to work independently as well as in a team environment with different personalities

Benefits: Our benefits package is uncharacteristic to the industry, including unheard of benefits to ensure you have the support and resources needed to thrive both professionally and personally. These benefits include:
Company Subsidized Health Insurance
Dental and Vision
401(K) Plan
W-2 Employee Status
Sick Pay
Direct Deposit/Stored Value Payroll Cards
TransitCheks
Child Care Assistance
Training Courses
Longevity Bonuses
Paid Holidays
Referral Bonuses
Corporate Perks

Equal Opportunity Employment:
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.