Administrative Assistant Job at IBSA USA in Parsippany

At IBSA we are driven by our 4 pillars: People, Innovation, Quality and Responsibility. Understanding People are our most valued asset we strive to have a strong result driven collaborative culture with a great work/life balance.

The Administrative Assistant will be responsible for providing administrative support, managing phone communications, demonstrating excellent communication skills, performing administrative tasks.

With our growing footprint in the US we all partake in the responsibility to drive success!

Responsibilities:

• In this role, you will perform clerical and administrative functions to help contribute to company success
• The ideal candidate will be self-motivated, a skilled problem solver and capable of managing their workload and prioritizing tasks in a fast-paced environment
• Greet visitors and clients; record in sign-in book
• Responsible for office supplies inventory
• Attendance at internal meetings when appropriate
• Prepping, editing, and proofing documents
• Answer telephone calls
• Oversee general office needs
• Draft correspondences and other formal and informal documents
• Work with the Promotional Review Committee Coordinator to organize, prioritize, and disseminate drafted materials and meeting agendas in preparation for the PRC meeting
• Assist PRC Coordinator for tracking the approval/expiration dates for all materials, as applicable
• Perform other administrative projects as needed

Qualifications:

• Excellent written and verbal communication skills
• 2-5 years previous experience
• Previous experience in pharmaceutical industry preferred
• Ability to prioritize and multitask
• Strong knowledge of Microsoft Office Suite, especially PowerPoint and excel
• Business acumen a must
• Capacity to follow complex instructions
• Strong attention to detail
• Strong organizational skills