South Dakota State is hiring: Administrative Assistant in Vermillion

Posting DetailsPosting DetailsLogoInstitutionThe University of South DakotaWorking TitleAdministrative AssistantPosting NumberCSA02190PDepartmentUSD-Cont Distance EdPhysical Location of Position (City)VermillionPosting TextThe University of South Dakota's Division of Continuing & Distance Education is seeking a qualified candidate for the position of Administrative Assistant (Senior Secretary classification).This position is in a fast-paced environment and is responsible for providing faculty, students, and administrative support. The individual will provide information regarding current programs to prospective students, assist new and returning students with registration, and troubleshoot student issues. Among other duties, this position will also provide administrative support to Continuing & Distance Education Department.The successful candidate must have strong customer service skills, be team-oriented and highly organized, exhibit attention to detail, and be comfortable with the use of Microsoft Office products specifically Word, Outlook, and Excel.Qualifications:Office administration experience.Knowledge of modern office software and systems.Exhibit a high level of professional communication skills to coordinate meetings and activities of the Director of CDE & Associate Provost.Good judgment to determine an appropriate course of action (referral or response) to varied situations.Ability to maintain accurate records and demonstrated attention to detail.Ability to manage workflow independently and follow through to successful completion.Ability to communicate effectively in oral and written form.Ability to maintain confidentiality.Posting Date10/16/2024Closing DateOpen Until FilledYesFirst Consideration Date10/30/2024Advertised SalaryDuration of the Term12 monthsIf Other, describe durationAppointment Percent100Work HoursM-F 8am-5pmTypical Hours Worked Per WeekAppointment TypeRegularScope of SearchExternal (includes Internal)If internal, define scope of searchThis position requiresNo RequirementIf other, please indicateDepartment Description and Cultural ExpectationsEqual Employment Opportunity StatementUSD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.Contact InformationWorking ConditionsCognitive RequirementsPlease check the appropriate response that describe the cognitive requirements for this position.Analyzing, Comprehend, Reading, Reasoning, Verbal Communication, Written Communication, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast, Perform calculationsProtective Clothing/EquipmentPlease check the appropriate response for this position's use of the following protective clothing or equipment.If other protection is used please identifyPhysical RequirementsPlease designate the physical requirements of this positionFine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Lifting light, Wrist Movement (twisting or rotating), Repetitive Motion, Sitting for sustained periods of timeDescribe any of the conditions selectedSensory RequirementsPlease check the appropriate response that describe the sensory requirements for this position.Hearing, Speaking, Vision (With and without corrective lenses)Working Conditions & ExposuresWorking Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.Please describe, in more detail, any of the conditions checked aboveWorking EnvironmentCheck the appropriate box(es) that best describes the environment in which the primary function of the position is performed.Office EnvironmentIf you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents Optional Documents ResumeCover LetterOtherReference List