Administrative Assistant Job at Community Violence Intervention Center in Grand

Salary: $17.84-$21.40 per hour based on education and experience.

Administrative Assistant

The Administrative Assistant is responsible for completing the daily operations of the office including answering a multi-line phone system, greeting guests, completing internal and external errands, as well as assisting with various administrative tasks. This position works alongside another administrative assistant.

MINIMUM QUALIFICATIONS: High school or general education degree (GED).  Two years of relevant experience in an office environment and a strong working knowledge of Microsoft Office programs is required.  An associate degree/diploma in office assistant or administrative professional and experience handling multiple phone lines is preferred.  Must possess and maintain a valid driver’s license, have access to personal transportation and be willing to complete agency errands when needed. 

COMPENSATION: $17.84-$21.40 per hour based on education and experience. 3% increase after successful completion of six-month probationary period with potential annual merit increases thereafter.  Benefits include a generous leave package including annual leave, sick leave, and personal days; 11 paid holidays; health, dental, vision, and life insurance; 403b with employer match; and potential eligibility for federal student loan forgiveness.  CVIC participates in the ND Working Parents Childcare Relief program.

SUPERVISED BY: Business Manager                                                   

CLASSIFICATION: Non-Exempt                                                          

RESPONSIBILITIES:  

Customer Service: Reception & Administration

• Welcome clients, vendors, donors and other office visitors, answer questions, direct them appropriately and notify staff when someone arrives for appointments.
• Answer an eight-line telephone system (including a crisis-line) and direct phone calls to appropriate staff in a personable, professional, and polite manner.
• Provide excellent customer service to all stakeholders.
• Accept incoming deliveries and mail, sort and distribute to employees and manage outgoing mail by dropping it off at the post office at the end of each workday.
• Assist staff with any administrative tasks including typing, copying, faxing, preparing miscellaneous files for staff, and maintaining applicable records and spreadsheets.
• Perform the daily opening and closing duties of the office. Keep the reception area clean and presentable.
• Record incoming donations as they are accepted and complete appropriate paperwork.
• Complete daily remote bank deposits.
• Drop off cash bank deposits and other agency errands on a weekly basis.
• Schedule meetings and send calendar invites through Outlook, assist with creation of and distribution of agendas and materials, if needed.

 

Building Maintenance

• Manage and maintain the fire alarm systems, conduct drills, and related fire/sprinkler inspections.
• Monitor general wear and tear of the agency’s assets.
• Coordinate appointments for annual inspections, repairs and maintenance of HVAC, plumbing, electrical, elevator/lift, custodial, and general labor vendors.
  
• May perform simple maintenance tasks such as changing light bulbs, touch up painting, etc.

 

Office Supplies and Supplies Inventory

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies and completing payment authorization forms.
• Direct and monitor office supplies orders to achieve optimal inventory level.
• Distribute supplies as needed to other locations.

 

Confidentiality & Other Duties as Assigned

• Practice confidentiality over client, employee, and agency information.
• Perform other duties as assigned.

 

Be life changing with us.  Apply today by submitting a cover letter, resume and completing the employment application at https://cvic.bamboohr.com/jobs/.  Contact Kristina Stepps, Director of Human Resources at kristinas@cviconline.org with any questions.

APPLICATION DEADLINE:   Applications accepted until the position is filled.

 

CVIC is an equal opportunity employer including disability/veterans.