Administrative Assistant Job at CPR Air Conditioning in Wailuku

Benefits:

• 401(k)
• Competitive salary
• Dental insurance
• Paid time off
• Training & development
• Vision insurance

Secretary/Administrative Assistant is charged with three different but complementary roles:

• Direct support of the corporate Owner-Team and General Manager
• Direct support of the Install Department Manager
• General support of the installation staff

Benefits

• Paid Training
• Careers Advancement Opportunities
• Flexible Scheduling
• Competitive Compensation
• Year-Round Work
• Spiffs, Rewards, & Employee Contests

All assignments to the secretary/administrative assistant from Department Managers and sales staff need to be approved by the General Manager to ensure equitable and effective distribution and use of his/her time. Job-related contact can occur with all demographic groups, with the majority of contacts being with company customers and employees. Representative duties include:

• Performing secretarial functions in support of the Owner-Team, General Manager and Department Managers, including preparation of tailored and confidential correspondence; answering and directing calls; appointments, schedules and calendars; mail distribution; filing; and preparation of promotional material.
• Performing general clerical and administrative assistance functions in support of the sales staff, to include preparing letters, bids, contracts, general typing and word-processing, etc.
• Performing related administrative duties as directed by the Install Manager.
• Monitoring and keeping inventory on office supplies including, pens, papers, computer auxiliaries, and all related parts and auxiliaries for fax, copying and video machines.
• Acting as Receptionist for Install Department.

Job Qualifications:

• High school diploma.
• Experience and the physical ability to perform all modern business office clerical roles, including mail distribution.
• Proven ability to type 40 or more WPM on a word-processor.
• Demonstrated ability to quickly learn new software and technology, with proficiency in Microsoft Office, Adobe Photoshop, SAP, and social media platforms..
• Ability to operate all current administrative office machines including, a word-processor, computer, typewriter, copying machine, fax machine, calculator, phone operator instrument, printer, base radio, etc.
• Excellent interpersonal and verbal communication skills, including advanced customer service skills on the phone and in person in order to project a professional and efficient image for (company name).
• Excellent proofreading, spelling, grammar, arithmetic and business writing skills.
• Ability to work under time and backlog pressure for extended periods of time.
• Ability to handle multiple tasks efficiently.