J&J Management Services LLC is hiring: Administrative Assistant in Carmel

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary
A full-service property management company located in Carmel, NY is seeking an administrative professional who is organized and energetic and possesses superb interpersonal skills. In this role, you will provide support to our office employees and property managers, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer and handle incoming phone calls and/or route them to the appropriate person
• Schedule appointments and maintain calendar
• Write emails, memos, and letters and distribute them appropriately
• Maintain an organized filing system for the company
• handle incoming and outgoing mail
• Develop, update, and maintain relevant office procedures
• Greet and assist visitors

Qualifications

• High school diploma/GED required, Associates degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects
• Hands on and can-do attitude
• Must be a great team player
• Reliable and punctual with attendance
• Highly organized and detail oriented with the ability to manage a variety of tasks
• Excellent customer service skills