Administrative Assistant Job at Boys & Girls Clubs of the Central Coast in S

Location: Santa Maria, CA (Hybrid: Up to 30% remote work)

Hours: 30-40 hours per week

Wage Range: $22-$27/hour, depending on experience

FLSA: Non-Exempt

We are seeking an Administrative Assistant to provide vital support to the CEO and assist with daily administrative tasks and stakeholder communications. This role is an excellent opportunity for a highly organized individual with strong communication skills who is looking to grow their career in a professional and mission-driven environment.

• Assist in preparing agendas and materials for meetings and events.
• Schedule and coordinate meetings and appointments for the CEO.
• Support the creation of PowerPoint presentations and documents.
• Draft and organize correspondence, including emails and thank-you notes.
• Maintain and update stakeholder and donor records.
• Organize and file documents in the shared drive and other systems.
• Manage and update the CEO’s calendar to ensure efficient scheduling.
• Provide general administrative support as needed.

Skills and Qualifications:

• Strong organizational skills with the ability to handle multiple priorities.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Basic familiarity with Google Workspace (Google Drive, Google Calendar) and Outlook.
• High attention to detail and a proactive attitude.
• Ability to maintain confidentiality and professionalism.

Minimum Experience Requirements

• Education: High school diploma or equivalent required; associate degree or coursework in administration, communications, or a related field preferred.
• Experience: At least 1 year of administrative support experience, preferably in a professional office environment.
• Additional: Previous experience in nonprofit or stakeholder engagement support is a plus.

Benefits

• Paid Sick Leave
• Paid Vacation Time
• Paid Holidays
• Employer Sponsored Retirement Saving Plan
• 100% Employer Paid Medical, Dental, Vision, Long Term Disability, and Life Insurance for the Employee